How do I run a Distribution Module report?
To produce Distribution Reports, navigate to the FIS Reports Module, where you may run a Distribution Ad Hoc report or choose from several standard report options.
The purpose of the Distribution Module is to record information related to annual distributions of fish, fish eggs and other organisms from National Fish Hatchery System facilities. The Distributions Module captures detailed information about species released into the wild or transferred to other facilities and enables fast access to National and Regional summary reports by species, taxon, and other search criteria. The Distribution Module provides a useful and efficient tool for recording and reporting distribution information, thereby enhancing the overall accountability of the National Fish Hatchery System.
A distribution is defined as the intentional movement of one or more aquatic organisms from a National Fish Hatchery System facility, with the movement to a wild location in the environment being a release, and the movement to another facility for various purposes being a transfer.
A distribution record should consist of a single lot number. It should describe a single species and strain distributed on a unique date to a unique location. Distribution records should not be "lumped" to include multiple locations and distribution dates in a single distribution record.
To view, edit, or duplicate one or many existing Distribution Records, use the search tool on the Distribution Module Home Page to quickly find existing records for your Station.
To isolate a sub-set of your Station's Distribution Records to work with, you may filter existing records by species, date, date range, life stage, or by selecting one or more accomplishment records.
Note: You may “edit” a current fiscal year record only. You may not edit a previous year's record. However, you may duplicate a previous year's record and then edit it as a current year record. (Once a record is duplicated, the date field will become blank). If you find a data entry error on a record, contact your Regional FIS Coordinator.
Search results are displayed in a table
To duplicate an existing record, first find the record or group of records using the search tool on the Distribution Module Home Page. (see Distribution Search Results Page 8.3)
To create a new Distribution Record, you may duplicate an existing record (then edit it) or create a new Distribution Record by selecting the “Create a new distribution” link.
Search results are displayed in a table (Click on “Convert” to toggle between metric and English units). From this table you may:
Note: Your results will be displayed in separate tables for each life stage, so you must click “Select Records to Duplicate” at the top of each table.
Alternatively, you may select “edit” to view an individual record and then select “duplicate” at the top of the screen. The date field will be blank in the duplicated record.
Important: All distributions must be linked to an Accomplishment Record. Make sure the respective Accomplishment Record adequately describes the stocking program of the distribution record.
All distributions must be linked to an Accomplishment Record. The Accomplishment Record provides the broader management context for the distribution information you are providing. For example, the Accomplishment Record includes the Strategic Plan goal, Plan and Task information, Partner information, Funding information, etc. Linking to an Accomplishment Records eliminates the need to re-enter this information as part of multiple Distribution Records. Multiple Distribution Records may reference the same Accomplishment Record, as appropriate.
If a corresponding or “parent” Accomplishment Record does not exist for the Distribution, you will need to navigate to the Accomplishment Module and create one. An Accomplishment Record should exist for all work conducted at a field station.
The Home Page for an individual distribution record contains several “Channels” with specific information about the distribution. Channels include: Summary, Details, Location, Marks, Station Specific Info, and Plans / Tasks. Depending on the life stage and taxonomic group, the Channels you view and/or fields in the channels may vary. Expand each Channel to enter details.
Date: Provide the date of distribution in the following format: YYYY-MM-D
Lot Number: Enter the lot number associated with this distribution. The lot number consists of the Species, Strain (Wild or Domestic), Year-class Designator, Egg Source Designator, and Sub-lot Designator, as applicable.
(Species: Rainbow Trout – Strain: Arlee Domestic – Year Class: 2005 – Egg Source Designator: Ennis)
Lot Number - The Service's Fish Lot Designation System was established as policy on October 10, 1989, and is still in effect (USFWS Manual: 712 FW 2, Lot Designation System). This policy describes and standardizes how fish lots are designated and tracked. The tracking part of the policy is implemented through the Fish and Fish Egg Distribution Modules of FIS. The lot number consists of the Species, Strain (Wild or Domestic), Year-class Designator, Egg Source Designator, and Sub-lot Designator, as applicable.
Species: Rainbow Trout – Strain: Arlee Domestic – Year Class: 2005 – Egg Source Designator: Ennis)
Species – Choose a species from the drop-down list. The list comes from your Station’s Species List in the Station Profile Module. If the species that you are distributing is not in the drop-down list, go to the Station Profile Module and add it.
Population – Choose a wild population, if applicable. Populations (from the FIS Populations Module) are displayed in the drop-down list, based on the species entered. If the Distribution is for restoration or recovery, choose the wild population you are distributing.
Strain – Choose the appropriate male and female strain, as applicable. Strains of the species chosen are displayed in the drop-down list.
Important: If the Distribution is for restoration or recovery, and no strain name is used for hatchery management purposes (instead the wild population name is used), then it is not necessary to choose a strain name.
Note: If the hatchery strain you are looking for is not listed for the species you have referenced, contact your Regional FIS Coordinator to add a strain name. In addition, contact your Regional FIS Coordinator if there are hatchery strains that no longer exist and should be deactivated in FIS. If a population needs to be added to FIS, contact your Regional FIS Coordinator.
Quantity – Enter the total number of organisms distributed.
Weight – Enter the total weight (English or Metric) of organisms distributed.
Length – The length field will automatically fill in if a condition factor is present.
Condition Factor – A condition factor is associated with most fish species in the FIS Species File and this default value will auto-fill. The condition factor, along with quantity and weight will automatically calculate the average length.
Condition Factor Override – You may type in a condition factor to override the default value. Alternatively, you may enter an average length and calculate a new condition factor.
Units of weight and length may be entered in either the Metric or English systems. Information entered in either format will be displayed in both.
Choose the type of distribution site:
Choose one of the Distribution Locations shown on the Google Map. The locations displayed are your Station’s Distribution Locations from the Station Profile Module
The fields in this channel are provided for Station use. This channel and all of its field are optional. You may use these fields to record any additional information about the distribution.
Note: This channel does not require new plan data entry. Simply check relevant information. This information is important, because it links your distribution to a Plan Type for reporting purposes. For example, distributions associated with plan type: Mitigation roll up to tally all distributions conducted for mitigation. Similarly, distributions associated with plan type: Recovery roll up to tally all distributions conducted for recovery.
The Plans and Tasks displayed come from the Accomplishment Record referenced for this Distribution. The purpose of displaying this information is to allow selection of all, or a sub-set, of Plans and Tasks that specifically apply to this Distribution.
Why is a Strategic Plan Goal displayed and where did this information come from?
The Strategic Plan Goal displayed comes from the Accomplishment Record referenced for this Distribution.
IMPORTANT: It is important to ensure that the strategic plan goal is consistent with the purpose of the distribution. This will affect how distribution information rolls up under the strategic plan.
To change the Strategic Plan Goal for this Distribution, navigate to the Accomplishment Module and edit the goal selected in relevant project. The Strategic Plan Goal may not be edited in the Distributions Module.
The purpose of this Channel is to record the number of fish (or other animals) in a distribution that were marked. This channel allow you to describe more than one type of mark (e.g. 1000 marked with CWTs, 500 marked with spaghetti anchor tags, etc.).
For a given distribution, the “Marks” channel records the total number of fish marked (broken down by tag type).
You may record multiple mark types for a single distribution record. One mark type at a time is entered.
To enter information about the first mark:
Click “Save” to save the mark information you have entered. A summary of the mark information you entered will appear at the top of the form.
To enter information about additional marks:
Start with “Mark Type” and enter information related to a second mark, as above. Save the information. A second line will appear in the mark summary information at the top of the page.
Continue in the manner until all marks have been described.