Note: Security Information Popup.
At times you may see a popup window displaying an error message when trying to create, view, or edit a request.
Click on the “Yes” button. This will allow you to view the geospatial location associated with the request. If you click No, the interactive map will not be shown on the page.
How do I run a Requests Module report?
To produce Requests Reports, navigate to the FIS Reports Module, where you may choose from several standard report options which includes a Requests and Assignments ad hoc report.
The purpose of the Requests Module is to record information related to annual Requests of fish and eggs to and from National Fish Hatchery System facilities. The Requests Module captures detailed information about species and strains requested for distribution into the wild or transferred to other facilities and enables fast access to National and Regional summary reports by species, taxon, and other search criteria. The Requests Module provides a useful and efficient tool for recording and reporting Requests information, especially for inland trout egg requests of the National Broodstock Program, thereby enhancing the overall accountability of the National Fish Hatchery System.
A Request is defined as a requisition for any fish or eggs to be transferred or released to or from any Service facility in the National Fish Hatchery System. An individual Request has a lifecycle with the following phases: Creation, Assignment and Distribution. A user in the Basic User (office edit) role creates a new Fish or Egg request for his or her field office. This initiates a Request that will be assigned later in the life cycle of the Request. Once created, any Basic User in the field office can edit that Request. The users creating these Requests are generally users in a National Fish Hatchery who have a need for Eggs or Fish to be delivered from another Fish Hatchery to a facility or released into a water body. Users in the Regional Super User role will enter Requests from non-Service facilities, provided the distributor is within the Service. Regional Super Users can manage requests for any field station within the Region, and Washington Super Users can manage requests for any field station in any Region.
A Request record should consist of a single order for fish or eggs. It should describe a species and strain requested by a facility on a unique date for distribution to a unique location. An Assignment will be made from each request to a distributing facility (generally to the Preferred Delivering Facility), and a Distribution Record will be automatically generated from each assigned Request, with the option of generating additional distributions to the same location at later dates. Request records should not be "lumped" to include multiple locations and Request dates in a single Request record.
Existing request and assignment records for the user’s office will be displayed in a table on the Request Module Home Page. If there are no records, you have the option of making a new request by clicking on the link provided, or searching for requests and assignments.
To edit or view an existing Request Record, click on “Edit” or “View” for the desired record in the table. This will take you to the individual record, where you can edit the fields of the request.
Note: You may “edit” a current fiscal year record only. You may not edit a previous year's record.
To create a new Request Record, click on the “Make a New Request” link.
You may use the search tool on the Request Module Home Page by clicking on “Search for Requests”. This will take you to the Search for Requests page, where you can quickly find existing records for your Station based on the following search criteria: Life Stage; National Broodstock Program (yes or no); Species; Strain; Date Needed (date range); Requesting Region; Requesting Office; Assigned Office; Request Status; Management Area; and Purpose.
Existing requests are displayed in a table. Note: You may sort the information in the table by clicking on the desired column header, or do a multiple sort by holding down the shift key and clicking on each header you want sorted.
From this table you may:
From the Request Module Home Page, click “Make a new Request” from the Options menu on the right hand side of the page. This will load the Fish and Egg Requests Home Page containing “Details” and “Location” tabs for making the request.
The Home Page for an individual Request record contains two “Channels” with specific information about the Request. Channels include: Details and Location. Depending on the life stage (egg, juvenile, adult), the fields in the channels may vary. Detail and Location Channels are selected by tabs for access to information fields.
Office: Office name is the name associated with the user’s office, and is automatically loaded.
Species: (required) Select the species associated with this Request from a drop down menu. The list comes from your Station’s Species List in the Station Profile Module. If the species that you are requesting is not in the drop-down list, go to the Station Profile Module and add it.
Preferred Strain: Select a single strain associated with this Request from a drop down menu. Only strains of the species chosen are displayed in the drop-down list. If you do not wish to request a specific strain, select No Preference.
Alternate Strain: (optional) Select a 2nd choice for an acceptable strain if your 1st choice is not available. Multiple selections are not permitted, but once you select 1 alternate strain, a link appears where you may “Add another”. If you do not wish to request alternate strain(s), select No Preference.
Quantity: (required) Enter the total number associated with this Request.
Request Type: (required) Choose a life stage for the request:
Max Length: (optional) Enter the maximum acceptable length associated with this Request. (Juvenile or Adult only, not Eggs.)
Min Length: (optional) Enter the minimum acceptable length associated with this Request. (Juvenile or Adult only, not Eggs.)
Date Needed: (required) Choose the date needed for the distribution of this Request from the calendar displayed. The calendar display will begin with the current month of the current fiscal year. You may select a month, day and year up to 10 years from the current fiscal year. Field will be populated with the date in the following format: MM/DD/YYYY
Preferred Delivering Facility: (required) Select the button for “National Fish Hatchery”, “State”, “Other”, or “No Preference” as the preferred facility for distribution of your request. You may then select an appropriate NFH or State from the drop down menu, as well as enter additional text in the text field provided (such as a facility name if State or Other). The text field is limited to 200 characters.
National Broodstock Program: (required) Click the “yes” or “no” button according to whether or not the preferred delivering facility is part of the National Broodstock Program. Click on the “?” to view a list of National Broodstock Program facilities. If “No Preference” is selected, or the preferred delivering facility is not listed as a National Broodstock Program facility, then select “No”.
Purpose: (optional) Select the main purpose for the use of the eggs or fish by the requestor.
Comments: (optional) Enter comments associated with this request. Comments cannot exceed 4,000 characters.
Contact Name: Enter the name of the contact associated with this request. If there are multiple contacts (such as Service contact, and contact for receiver of the distribution), enter all appropriate information up to 200 characters.
Contact Phone: Enter the phone number where the primary contact can be reached. This must be in the format (xxx)xxx-xxxx. The area code must be valid and cannot start with 0 or 1.
The Location is where the Distribution of this Request should be received. This may or may not be the same as the requesting office. When the request is made by the Regional Office or Washington Office on behalf of a requester outside of the Service, this location would be for delivery of the eggs or fish to the requester’s preferred location.
Distribution Method: (required) Select the button for either of the following type of distribution sites -
Distribution Site: Select one of the Distribution Sites shown on the Google Map. The locations displayed are your Station’s Request Locations from the Station Profile Module).
Note: If all of the required information has been entered and saved, a summary page of the Details and Location will appear.