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Topics: Collections Management IM and Center-level Collection Management Plans

Agenda: 

Welcome – Viv Hutchison & Madison Langseth

Complete a few questions about the use of the USGS Science Data Exit Survey Form at your center.

Presentation/Discussion:

  • Collections Management IM - Lindsay Powers, USGS NGGDPP

    Scientific samples/specimens are foundational to USGS science, and Bureau scientists have been collecting scientific materials since the beginning. Unfortunately, until recently, there was no policy, and minimal  guidance, for the management of scientific collections, which has resulted in a wide variety of curation or lack thereof of these collections. A new Instructional Memo (IM CSS 2019-01) and associated website was released last August providing policy and guidance for the management of scientific working collections. I will provide an overview of this new policy and the accompanying website in hopes of collecting feedback on improvement and challenges to implementation.

    Slides [PPTX]

  • Center-Level Collection Management Plans - Brian Buczkowski, USGS Woods Hole Coastal and Marine Science Center

    Since its formation in 1879, the USGS has been collecting samples and specimens to support research and investigations within the United States and around the world. These samples represent a rich scientific legacy, and, when preserved and properly managed, represent a valuable resource that has enduring use for current and future research. Establishing collections management plans and procedures at the Center level using policy and implementation guidance provided by the USGS can help ensure that these samples and specimens continue to have value as assets to the public and scientific community.

    Slides [PPTX]

Recording:

View on Stream (USGS only): https://web.microsoftstream.com/video/d6b70d45-f48a-4dcf-9a04-89b5ca93c8f3

Download: CDI-DMWG_20200713_reduced.mp4

Unanswered questions:

  • What is customized metadata (next to last slide)?

    Brian: Customized metadata in this instance means that the metadata included with the zip file download package documents the download date and geospatial extent/bounding coordinates pertinent to the subset you got from the online  map search.

  • Many of the FAIR/Trustworthy repository discussions focus on the digital/machine-actionability of the data. It seems that these principles/guidelines in general still apply to your collections. Are there areas that you would like the FAIR/Trustworthy repository discussions to focus on more for the physical collections?

    Lindsay: I think an important focus for physical samples is the findable aspect, through machine actionable resources. The diversity of samples and their curation will necessitate that any potential re-user will need to personally interact with the collection manager/PI, so having accurate information about who/where to contact is essential.


News from the field:

  • Data management related updates, challenges, questions, announcements, ideas, etc. – Open discussion for all participants to input…(ALL)