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DataBlast Poster and Demo Session Participants

Submission information and site

Abstract deadline April 30, 2021. Poster file submission deadline, May 15, 2021.

Presenters in the DataBlast Session can present their work in the 90-minute interactive Gather.town DataBlast session on Wednesday, May 26, 4-5:30 pm Eastern.  This platform will allow interaction with your peers in the session to present either

1) A digital poster, or

2) A demo (screenshare capability and no poster file, similar to sitting at a table with a laptop during in-person DataBlasts)

Optionally, presenters of posters and demos may choose to give a lightning talk on Tuesday, May 25, 2-5:30 pm Eastern, during a Teams-hosted lightning talk session.

See Submission information and site for more info!

DataBlast Lightning Talk Presenters

More information coming soon

Lightning talks will be held during the DataBlast Session 1 on Tuesday, May 25, from 4-5:30p Eastern. 

Lightning talks should generally be associated with a poster or demonstration.

The schedule and final length will be determined shortly after the April 30th DataBlast abstract submission deadline

The length of lightning talks will be between 1-2 minutes depending on the number of submissions.

All speakers have the option of pre-recording their talk as a .mp4 or .mov file.

Breakout Session Leads

Before

  • By May 1, confirm speakers in your session and develop a rough agenda. Rough agendas with times, speaker names, and titles and/or short descriptions will help people decide if they are attending your session.
  • By May 1, add your agenda to your session wiki page. 
  • The workshop organizers are working to identify notetakers and A/V help for all session leads. We will inform you of your helpers and backups before the session. Helpers will create the Teams meeting, record, and help with breakouts, notes, participants list, Teams comments, sli.do, and time cues for the session.
  • By May 11, Verify if you would like to use sli.do for audience feedback during your breakout.
    • Coordinate with Amanda Liford (aliford@usgs.gov) for sli.do set-up.  
  • By May 11, Verify if you would like to use breakout sessions.
    • Coordinate with Madison Langseth (mlangseth@usgs.gov) for breakout set-up.
  • By May 18, virtual Teams links will be shared with session leads. We will be available for anyone who wants help setting up and practicing with their Teams meeting. Coordinate with your session helper to set Teams meeting options. 
  • A shared doc for any notes will be provided and linked from the online schedule on Sched for notes. The purpose of the notes doc is to capture lessons that may be useful to those that could not attend, and to remind attendees of any next steps/key points.
  • A 1-page Slide template link will be provided to you for an optional report out to the CDI after the workshop.


During

  • Arrive at least 10 minutes early to the Teams meeting, to troubleshoot any technical issues.
  • Check in with your session helper that is organizing the notes, recording, and breakouts.
  • Session helpers: Let the attendees know you are there for help, start recording. Remind your attendees about the shared Notes doc and ask them to participate and help log notes.
  • Suggested - Near the end of your session, if the session identified next steps, document 1-3 next steps. 
  • Try to wrap up 5 minutes early, and ask attendees to note or bring up session take-aways with the room and try to document them in the notes page, for example, you can ask all participants to type their key take-away in the chat or sli.do, or directly in the meeting notes.
  • Session helper: Stop recording. Download the participants list. End the Teams meeting.

After

  • Complete the 1-slide template in order to give a 1-minute update to the CDI after the workshop.

Speakers (Plenary or Breakout)

This information is adapted from the Earth Science Information Partners (esipfed.org@esipfed) Winter Meeting 2021 Guidance. 

Thank you for agreeing to present at the upcoming Community for Data Integration Workshop. If you haven’t already, please register here. As you prepare your presentations, please keep in mind the following:

  • We recommend making your presentations in 16:9 ratio.
  • Keep in mind the anticipated audience for the session. CDI Workshops typically draw a broad audience of professionals from across USGS, its partners, and across Earth science data and informatics. Your session lead can help to give further guidance on what to expect and what they are hoping you will present.
  • To ensure that your presentation can be accessed by all meeting participants, we ask that you:
    • Share your presentation with your session lead 24 hours before your session.
  • For the meeting, we will be using Microsoft Teams, which is the recommended solution for the Department of the Interior and USGS. You will receive more instructions on how to connect. There will be opportunity to test your Teams meeting link before the session. If there is any reason you cannot connect to a Teams meeting, please alert your session leader and gs_cdi@usgs.gov so that we can suggest a workaround.
  • Please plan to join the Teams for your session at least 15 minutes before the scheduled start time to ensure that your audio and screen share work properly.
  • Presenter tips:
  • Live Captioning Tips (not required, but suggested):

Breakout Session Helpers

Assigned Teams Leads

  • Arrive at least 15 minutes early to the Teams meeting, to troubleshoot any technical issues.
  • Start Teams Meeting
  • Check in with session leads about breakout rooms setup, Slido
  • Make sure presenters have presenter privileges
  • Check in with other helpers
  • Start recording (Announce to attendees that session is being recorded)
  • Set up breakout rooms (if applicable)
  • Start Slido polls (if applicable)
  • Stop recording
  • Download participant list
  • End meeting
  • Download recording from OneDrive and Upload to Stream

Technical Support / Chat Monitors

  • Arrive at least 15 minutes early to the Teams meeting, to troubleshoot any technical issues.
  • Check in with session leads about how to handle raised hands and questions in the chat
  • After session starts, share link to session notes document in the chat
  • Monitor chat in Teams
  • Share link to Slido (if applicable)
  • Monitor chat in Slido
  • Monitor for audio disturbances and mute people if necessary
  • Remove bad actors from the meeting

Notetakers

  • Arrive at least 10 minutes early to the Teams meeting, to troubleshoot any technical issues.
  • Check in with session leads about any special notetaking requests
  • Take notes during the meeting
  • Copy and paste Teams and Slido chat into notes



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