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  • NCGMP User Help for Reviewers

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Table of Contents

Individual Reviews


You must have a myUSGS account in order to log in to the NCGMP-Management System (MS).  

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You will see that your role is ‘rev’ (reviewer) next to your email address in the upper right-hand part of the menu. You should also see the Proposal Review List in the menu at the top and a link to access all your Reviews at the bottom of the logon page.  If these are not present then please contact us. 

Finding Proposals I Need to Review

  • Click on Proposal Review List in the top menu to access the proposals assigned to you to review

  • Alternatively, click on the Reviews button at the bottom of the page

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On this screen you will also find the proposals that are assigned as the Lead Reviewer. Please remember that you are responsible for reviewing all proposals in your queue, however, you will only take the lead in discussions on those proposals that your are assigned as the Lead Reviewer.

Reviewing a Proposal

Once you have found the proposal you want to review (see above) you will be on the screen shown below. 

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  • ProjectNarrativeAttachments - This is the Proposal
  • Form SF424_2_1-V2.1 - Application for Federal Assistance SF-424
  • Form SF424A-V1.0 - Budget Information
  • Example geologic map deliverable and pamphlet (if available) for StateMap
  • Additional documents as needed

 

Rating A Proposal

After you have reviewed the proposal documents for each proposal you can begin rating the proposal.

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You can update individual proposal reviews until the NCGMP office closes the Individual Proposal Reviews stage which is typically one week before the proposal evaluation panel meeting. After that time, you will be unable to access the proposals until the Group Proposal Reviews stage opens during the proposal evaluation panel meeting. At that time you will be able to revise your reviews during proposal discussions.


Updating a Proposal Review

  • To update a proposal review you can go to the proposal and click Edit, then click Update to save your revision (see above Finding Proposals I Need to Review section).



Conflicts of Interest

If at anytime during the proposal review process you feel you cannot review an item due to a conflict of interest, please contact the NCGMP team.

Confirming That You Have Completed Your Reviews

It is important to review your assigned proposals to be sure that you have completed them. To easily determine if you successfully completed all assigned proposals, simply scroll through the proposals and refer to the Done column to verify that each one indicates 100%. If not, select the incomplete proposal and complete your rating.

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  • Scroll through your list of assigned proposals

  • If you have finished rating your assigned proposals, the Done column will indicate 100%  

    • Incomplete or partially completed items will have a lower percentage rating



Group Proposal Reviews


log in to https://my.usgs.gov/ncgmp/ to access the NCGMP Management System (NCGMP-MS). You will see that your role is ‘rev’ (reviewer) next to your email address in the upper right-hand part of the menu. You should also have a Proposal Review List in the menu at the top and a link to access all of your reviews at the bottom of the logon page. If these are not present then please contact us.

The group proposal review will be initiated the week of the proposal evaluation panel meeting. At that time, each panel member will be allowed to change their individual rating scores for each assigned proposal during proposal discussions. The average overall scores and statistical metrics will be provided in real-time to all panel members on their NCGMP-MS dashboard. 

Begin a Group Panel Session

To begin the group review, at the instruction of the proposal review panel chairperson, you will log in to the NCGMP-Management System (https://my.usgs.gov/ncgmp/) just as you did for the individual reviews. However, this time you will be participating in a face-to-face group panel meeting or WebEx with the NCGMP team.

Find Your Reviews

  • Select Proposal Review List in the black menu bar at the top of the page, to access all of your reviews that you completed in the individual review stage
    • You will see a summarized list of all proposals that you reviewed



Filter by RFP

If you want, you can filter the Review Proposal List by the name of the RFP as shown here.



Select or Search for an Individual Proposal

The Panel Chairperson will begin the group review and lead the panel through each proposal.

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You now have the option to download the documents again or to revise your rating using the Edit button.

 




Editing Your Review

  • Log in and find your review (see previous sections)

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  • Don’t forget to save your changes by clicking UPDATE!

How to Read and Interpret Your Review Proposal List During the Group Review Phase

  • When you log in to the NCGMP-MS and select Review Proposal List you will see a list of all proposals assigned to you that you have previously rated



Column Definitions/Glossary

RFP Column

The name of the RFP that the proposals you reviewed are collected under.


Review Proposal Column

The location of the proposals you reviewed.


Lead Reviewer Column

This is the column where the person who is the lead reviewer on a proposal is listed - this person might have additional responsibilities during the group review.



Wt. Column

Weight - this column lists the weight your review has


Done Column

The % of the review that is complete. Ideally this should read 100%.

The Score Column

The Score column provides four pieces of information: a large number with three smaller numbers to the its right.  These are described below.

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Please be aware that all of these (small) numbers will change based on individual panel members’ revised ratings. To get the most up to date scores, you must refresh this page in your web browser. In our next iteration of the software this will be updated automatically.

The Previous Score Column

The Previous Score column provides four pieces of information indicated by a large number with three smaller numbers to the its right.  

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Please be aware that all of these (small) numbers will change based on individual panel members’ revised ratings. To get the most up to date rating scores you currently have to refresh this page in your web browser. In our next iteration of the software this will be updated automatically


Comment Column

This is where comments that you made about the project when you reviewed it are kept.


Rating Column

This is the 1-5 rating that you gave the project when you reviewed it.

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