Confluence Retirement

In an effort to consolidate USGS hosted Wikis, myUSGS’ Confluence service is scheduled for retirement on January 27th, 2023. The official USGS Wiki and collaboration space is now SharePoint. Please migrate existing spaces and content to the SharePoint platform and remove it from Confluence at your earliest convenience. If you need any additional information or have any concerns about this change, please contact myusgs@usgs.gov. Thank you for your prompt attention to this matter.
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  • Project Dashboard Help

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    • To add a notification, from the Organization page, click Edit

    • Click on the notification you wish to configure.  Default notification types include:

      • Project End Date: This notification is to sent alert recipients that a project end date is approaching
      • Report Due Date: This notification alerts recipients that a report due date is approaching. This notification will execute if a report type (Quarterly, Annual, or Final) is not selected when adding a generic report to a project. It will also default to execute for all report types if default notifications are not configured for the Quarterly, Annual, and Final reports.  
      • Quarterly Report Due Date: This notification alerts recipients that a quarterly report due date is approaching or overdue
      • Annual Report Due Date: This notification alerts recipients that an annual report due date is approaching or overdue 
        • The annual report due date is automatically calculated
        • The formula to calculate the annual report due date is project start date + 12 months - 60 days
      • Final Report Due Date: This notification alerts recipients that a final report due date is approaching or overdue 
        • The final report due date is automatically calculated
        • The formula to calculate the final report due date is project end date + 90 days
      • Product Due Date: This notification alerts recipients that the product due date is approaching or overdue.
      • DMP Due Date: This notification alerts recipients that the deadline to submit a completed Data Management Plan is approaching or overdue
    • Select the Reminder Schedule:  
      • Enter comma-separated list of durations, such as "4h, 3days, 2weeks, -1month (negative quantities denote overdue reiminders)
      • The notification will be emailed based on the due date and the reminder schedule
        •  For example, if the manager sets the Project End Date reminder schedule to 2weeks, the email notification will be send 2 weeks prior to the project end date and another message will be sent out on the actual end date of the project.  
    • Select the Recipients you wish the notification to go to.  
    • Enter the Email Subject

    • Enter the Text of the email.  Refer to the list of available variables that may be used to customize the message

    • Click on Chooses Files, if you wish to add attachments to the notification

    • Once you are done editing, click on Update to save your changes

Syncronize with ScienceBase

Click on Refresh Projects will reconnect with ScienceBase and update Project Dashboard with any new information from ScienceBase.

Send Emails

As a manager, you are often tasked to send an email out to PIs that were funded in a certain year, to projects that are "In Progress" or to closed projects. This can easily be done using Project Dashboard. The ability to send emails is available in multiple places throughout the tool. The best place to send a largely distributed email message is from the Organization Page or the Project List page. 

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