Table of Contents
You must also have created a myUSGS account in order to log into in to the NCGMP-Management System (MS).
- in to https://my.usgs.gov/ncgmp/ to access the NCGMP-MS
You will see that your role is ‘rev’ (reviewer) next to your email address in the upper righthand right-hand part of the menu. You You should also have see the Proposal Review List in the menu at the top and a link to access all your Reviews at the bottom of the logon page. If If these are not present then please contact us.
Finding Proposals I
Need to Review
- Click on “Proposal Review List”
- Proposal Review List in the top menu to access the proposals assigned to
- for you to review .
Alternatively, click on the Review button.
the "Click to access all your Reviews"button at the bottom of the page
If you click Reviews, you can see the proposals assigned
for you to review
Under the Review Proposal column select the proposal that you would like to review and click on
Finding Items I need to Review
Click on “Review Submission List” (or the "Review" button)
You can now see the items you need to review. You can select one item to review by clicking on the linked title (red arrow):
You can also filter your list of items by selecting an RFP (current) from the “RFP” drop down list
the title of it under the Review Proposal column
On this screen you will also find the proposals that are assigned to you as the Lead Reviewer. Please remember that you are responsible for reviewing all proposals in your queue, however, you will only take the lead in discussions on those proposals that your are assigned as the Lead Reviewer.
Reviewing a Proposal
Once you have found the proposal you want to review (see above) you will be on the screen shown below
a screen that reads: Your name and Review of "Title of Proposal"
To begin your proposal evaluation you will need to read the proposal documents.
- To access the proposal documents click on the Download button in the bottom left of the screen; the documents will download to your computer in a zip file
It is important that you use the Download button to download all proposal files.
Pertinent files to review:
- ProjectNarrativeAttachments - This is the Proposal
- Form SF424_2_1-V2.1 - Application for Federal Assistance SF-424
- Form SF424A-V1.0 - Budget Information
- Example geologic map deliverable and pamphlet (if available) for StateMap
- Additional documents as needed
Rating A Proposal
After you have reviewed
the proposal documents for each proposal you can
begin rating the proposals.
- To start your review click on “edit”
- begin rating a proposal, click Edit
- When you click Edit you will see a list
- You will now see all
can rate the proposal as noted on each criterion (Note that the questions change based on the RFP these are only examples).
- which you
- will use to rate the proposal
- You will see the criteria listed with
- their numerical weights indicated next to each
- ; you will also be provided the criteria list by the NCGMP office
- Type in a rating (Input score from 0 (lowest) to 10 (highest)) in each field next to the criterion and tab to go to the next criterion field
- Please remember to use the 0 to 10 rating scale for each
- criterion; 10 indicates that the proposal fully satisfied the
- benchmark and 0
- indicates that the proposal did not satisfy
- Please enter up to 3 strengths
- Proposal Strengths and 3 weaknesses of the proposal. Short
- Proposal Weaknesses in the dialog boxes provided
- Short but descriptive responses in bullet form are acceptable and appreciated
- These comments will be summarized in feedback to the proposal’s Principal Investigator
- Please provide an overall proposal rating
- Overall Rating or funding recommendation using the Likert
- scale provided . The Likert
- ; the scale indicates a scale
- rating from 1=Poor to 5=Excellent .
- Finally, provide any additional information describing your rating about the proposal in the Comment section .
- Click “
- Update to save your review .
You will be able to update your You can update individual proposal reviews until the NCGMP office closes the individual proposal review stage. At Individual Proposal Reviews stage which is typically one week before the proposal evaluation panel meeting. After that time, you will be unable to access the proposals until the Group Proposal Review Reviews stage opens during the Proposal Evaluation Panel proposal evaluation panel meeting. At At that time you will be able to revise your reviews during proposal review discussions.
Updating a Proposal Review
- To update a proposal review you can go to the proposal and click Edit, then click Update to save your revision (see above
- above Finding Proposals I need
- Need to Review section) and click “Edit”, then click “Update” to save your revision.
Conflicts of Interest
If at anytime during the proposal review process you feel as though you cannot review an item due to a conflict of interest, please contact the NCGMP team
Confirming That You Have Completed Your Reviews
It is important to review your assigned proposals to
confirm that you have completed them.
To easily determine if
you successfully completed all assigned proposals, simply scroll through the proposals and refer to the
Done column to verify that each one indicates 100%.
If not, select the incomplete proposal and complete your
- To do this, go back to the Home page by selecting the House icon in the upper left menu
Next select the“Review Proposal List” once you have finished your proposal reviews to determine if all assigned proposal reviews are complete. Once at this page you are
Proposal Review List in the top menu or click on the "Click to access all your Reviews" link at the bottom of the page
On the next page you will be provided with a summary of all proposals that you reviewed
Filter to the RFP you are currently reviewing by selecting the name of the RFP and clicking on Search
(see example below)
Scroll through your list of assigned proposals
If you have completed your proposal it will say 100% in finished rating your assigned proposals, the Done column - incomplete will indicate 100%
Incomplete or partially completed items will have a lower percentage in the done column.
Group Proposal Reviews
Log into in to https://my.usgs.gov/ncgmp/ to to access the NCGMP Management System (NCGMP-MS). You You will see that your role is ‘rev’ (reviewer) next to your email address in the upper righthand right-hand part of the menu. You You should also have a have a Proposal Review List in the menu at the top and a link to access all of your Reviews at reviews at the bottom of the logon login page. If If these are not present then please contact us.
The Group Proposal Review group proposal review will be initiated the week of the Proposal Evaluation Panel proposal evaluation panel meeting. At At that time, each panel member will be allowed to change their individual rating scores for each assigned proposal during proposal discussions. The averaged The average overall scores and statistical metrics will be provided in realtime real-time to all panel members on their NCGMP-MS dashboard. You may use the dashboard to review and update your assigned proposals during the group review.
User help coming soon!
Creating Your myUSGS Account
To get started you will need to create a myUSGS account.
In most cases this account has been set up for you before the start of the reviews.
Begin a Group Panel Session
To begin the group review, at the instruction of the proposal review panel chairperson, you will log in to the NCGMP-Management System (https://my.usgs.gov/
- Click on “Sign Up”
- Fill in your university email address (not a personal address) and click the “I am not a robot” check box
- Then click "Submit"
Your sponsor will then get an email and need to verify your account. After which you will get an email asking you to finalize your account, create a password etc.
Forgot your password?
- Fill in your email address that you created with your myUSGS account with to get a new password
ncgmp/) just as you did for the individual reviews. However, this time you will be participating in a face-to-face group panel meeting or WebEx with the NCGMP team.
Find Your Reviews
- Select Proposal Review List in the black menu bar at the top of the page, to access all of the reviews that you completed in the individual review stage
- You will see a summarized list of all proposals that you reviewed
Filter by RFP
If you want, you can filter the Review Proposal List by the name of the RFP by clicking on the drop-down arrow next to the RFP box in the top left of the Review Proposal List
Select or Search for an Individual Proposal
The Panel Chairperson will begin the group review and lead the panel through each proposal.
- To select or search for an individual proposal by name, use the Proposal drop-down box or type the name of the state or university that you are searching for in the box
- When you find the proposal to be discussed, click on the proposal title under the Review Proposal heading to open it
This will take you to the familiar proposal rating tool that you used in the Individual Review stage.
You may also want to review the Proposal by clicking on the Proposal menu option at the top (we suggest right clicking and opening it in a new tab so it is easy to see your review and the proposal at the same time).
You will then have the option to download the documents again or to revise your rating using the Edit button.
Editing Your Review
- Log in and find your review (see previous sections)
- To revise your criteria ratings and/or text click the Edit button at the bottom left of the page
- Make changes to any of the fields, then click Update to save your changes; you may do this at any time during the group review stage
- Don’t forget to save your changes by clicking UPDATE!
How to Read and Interpret Your Review Proposal List During the Group Review Phase
- When you log in to the NCGMP-MS and select Proposal Review List in the top left, you will see a list of all proposals assigned to you that you have previously rated
The name of the RFP that the proposals you reviewed are collected under.
Review Proposal Column
The location of the proposals you reviewed.
Lead Reviewer Column
This is the column where the person who is the lead reviewer on a proposal is listed - this person might have additional responsibilities during the group review.
Weight - this column lists the weight your review has
The % of the review that is complete. Ideally this should read 100%.
The Score Column
The Score column provides four pieces of information: a large number with three smaller numbers to the its right. These are described below.
- The large number is the score that you originally gave the proposal during the individual review or the revised score during the group review.
- The first number to the right of the large number is the average (ag.) score of all panel members
- The middle number is the average deviation (ad.)
- The last number is the standard deviation (sigma) based on all panel members ratings
Please be aware that all of these (small) numbers will change based on individual panel members’ revised ratings. To get the most up to date scores, you must refresh this page in your web browser. In our next iteration of the software this will be updated automatically.
The Previous Score Column
The Previous Score column provides three pieces of information indicated by a large number with three smaller numbers to the its right.
- The large number is the score that you originally gave the proposal during the individual review and is locked at the end of this phase.
While the Score column large number will change if you update your review during the group review, the Previous Score’s large number will stay the same to remind you how you originally scored the project.
- The first number to the right of the "large" number is the average (ag.) score of all panel members
- The last number is the standard deviation (sigma) based on all panel members ratings
Please be aware that all of these (small) numbers will change based on individual panel members’ revised ratings. To get the most up to date rating scores, you have to refresh this page in your web browser. In our next iteration of the software this will be updated automatically.
This is where comments that you made about the project when you reviewed it are kept.
This is the 1-5 rating that you gave the project when you reviewed it.