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  • NCGMP User Help for Reviewers
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Individual Reviews



You must also have created a myUSGS account in order to log into the NCGMP-Management System (MS).  

Log into https://my.usgs.gov/ncgmp/ to access the NCGMP-MS.  You will see that your role is ‘rev’ (reviewer) next to your email address in the upper righthand part of the menu.  You should also have a Proposal Review List in the menu at the top and a link to access all your Reviews at the bottom of the logon page.  If these are not present then please contact us.

Finding Proposals I Need to Review

  • Click on Proposal Review List in the top menu to access the proposals assigned to you to review.

  • Alternatively, click on the Reviews button at the bottom of the page.


 

You can now see the proposals assigned to you to review.  Under the Review Proposal column select the proposal that you would like to review and click on it's name (red arrow).

On this screen you will also find the proposals that your are assigned as the Lead Reviewer.  Please remember that you are responsible for reviewing all proposals in your queue, however, you will take the lead in discussions on those proposals that your are assigned as the Lead Reviewer.


 

Reviewing a Proposal

Once you have found the proposal you want to review (see above) you will be on the screen shown below. 

 

 

In order to begin your proposal evaluation you will need to read the proposal documents.

  • To access the proposal documents click on the Download button in the bottom left of the screen. The documents will download to your computer in a zip file.
      • The pertinent files to review:

        • ProjectNarrativeAttachments - This is the Proposal

        • Form SF424_2_1-V2.1 - Application for Federal Assistance SF-424

        • Form SF424A-V1.0 - Budget Information

        • Example geologic map deliverable and pamphlet (if available) for StateMap

        • Additional documents as needed

  • After you have reviewed the proposal documents for each proposal you can now begin rating the proposal.
  • To begin rating the proposal click on Edit.
  • Once you click Edit you will see a list of Criteria which you will use to rate the proposal. (Note that the criteria listed in the example below are for example purposes only and that criteria may vary for each RFP)
  • You will see the criteria listed with their numerical weight indicated next to each.  You will also be provided the criteria list by the NCGMP office.
  • Type in your numerical rating (Input score from 0 (lowest) to 10 (highest)) in each field next to the criterion and tab to go to the next criterion field.  
    • Please remember to use the 0 to 10 rating scale for each criterion where 10 indicates that the proposal fully satisfied the criteria and 0 indicates that the proposal did not satisfy the criteria.
  • Please enter up to 3 Proposal Strengths and 3 Proposal Weaknesses in the dialog boxes provided.  Short but descriptive responses in bullet form are acceptable and appreciated.  These comments will be summarized in feedback to the proposal’s Principal Investigator.
  • Please provide an Overall Rating or funding recommendation using the scale provided.  The scale indicates a rating from 1=Poor to 5=Excellent.
  • Finally, provide any additional information describing your rating about the proposal in the Comment section.
  • Click Update to save your review.



You are able to update your individual proposal reviews until the NCGMP Office closes the Individual Proposal Reviews stage which is typically one week before the Proposal Evaluation Panel meeting.  At that time, you will be unable to access the proposals until the Group Proposal Reviews stage opens during the Proposal Evaluation Panel meeting.  At that time you will be able to revise your reviews during proposal discussions.


To update a proposal review you can go to the proposal and click Edit, then click Update to save your revision (see above Finding Proposals I Need to Review section).



Conflicts of Interest

If at anytime during the proposal review process you feel as though you cannot review an item due to a conflict of interest, please contact the NCGMP team.

Checking to Make Sure You Have Completed Your Reviews

Checking to Make Sure You Have Completed Your Reviews

 It is important to review your assigned proposals to be sure that you have completed them.  To easily determine if you successfully completed all assigned proposals, simply scroll through the proposals and refer to the Completed column to verify that each one indicates 100%.  If not, select the incomplete proposal and complete your rating.

    • To do this, go back the Home page by selecting the house icon in the upper left menu, then select the Review Proposal List in the top menu or click on the Reviews link at the bottom of the page once you have finished your proposal reviews to determine if all assigned proposal reviews are complete.


 


  • Once at this page you are provided with a summary of all proposals that you reviewed.

  • Scroll through your list of assigned proposals.

  • If you have completed rating your assigned proposals the Done column will indicate 100%.  Incomplete or partially completed items will have a lower percentage.



Group Proposal Reviews


Log into https://my.usgs.gov/ncgmp/ to access the NCGMP-MS.  You will see that your role is ‘rev’ (reviewer) next to your email address in the upper righthand part of the menu.  You should also have a Proposal Review List in the menu at the top and a link to access all your Reviews at the bottom of the logon page.  If these are not present then please contact us.


The Group Proposal Review will be initiated the week of the Proposal Evaluation Panel meeting.  At that time, each panel member will be allowed to change their individual rating scores for each assigned proposal during proposal discussions.  The averaged overall scores and statistical metrics will be provided in realtime to all panel members on their NCGMP-MS dashboard.  

User help coming soon!


 

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