Until I figure out if there is a better place to put this, I am going to be keeping a running tab of questions that I get sent from full proposal PIs here. (Newest answers on the bottom.)
- Q: Where will we submit the full proposal documents? *UPDATE*
You will email your proposal to email@example.com before the deadline of January 30, 11:59pm, because migration of our submission system is not complete. Your submission will consist of 4 files:
- Updated coversheet – 1 .docx file
- Main document – 1 PDF file: Project narrative (7 pages max), References, CVs (2 pages max), Letters of Support
- Data Management Plan – 1 PDF file
- Budget – 1 .xlsx file
We will send you your previous coversheet, plus a checklist for your email submission, by January 17.
Thanks for understanding the more manual process during this system migration year.
- Q: Is there a template for the full proposal narrative document?
- There is no template for the narrative – just a 7 page limit (not including references). People have taken different approaches, but generally, following the evaluation criteria as headings helps out the reviewers and is a good strategy. Appendix B of the Guidance Document has all of the “requirements” that we ask for.
Q: Are Jupyter Notebooks Software or source code if we plan to make them runnable from a Git repository?
- A: Designate Jupyter Notebooks as source code.
- Q: This year you all decided to approve all SOIs to write a full proposal. Does that mean more reviewing for you all?
- A: We usually have 19-20 so it is an increase to 24. The sponsors wanted to see more information from all of the proposals since they thought the ideas seemed relevant.
- Q: I thought the deadline was Friday, January 31 but saw that it now says Thursday, January 30
- I changed it in some places where it said "late January" but was unaware an actual date existed - let me know if I am mistaken.
- Q: How many proposals do you think you will select to be funded?
- I can't make a prediction for this year but in past years it's been between 6 and 14. 14 was high because additional mission areas chipped in funding.
- Q: Has the CDI discussed how it can get funding to do something where it can be for a larger amount over a longer period of time like at least a full year or more?
- We have discussed it. Our funders prefer the short seed-funding that is completed within the fiscal year.
- Q: Is travel in for usability testing considered "field data collection"? (Field data collection is not an appropriate use of CDI funds.)
- No, usability data is not considered field data in this context.
- Q: Is the CDI coordinator allowed to give feedback on full proposals before they are submitted?
- Yes, I (Leslie) can give feedback if you don't wait until the day before it is due. Providing feedback is a way for us to get proposals that are more aligned with our goals, and I am not on the review panel, but just a neutral facilitator.
- Q: In our budget we need to include travel to a CDI event - what is this?
- A: We have selected the ESIP Summer Meeting, July 14-17, 2020, in Burlington VT. We will organize a session for CDI funded projects. Information will be posted here as it becomes available: https://www.esipfed.org/meetings/upcoming-meetings . In recent years this meeting has been Mission Operational and has not required USGS conference database sign-up. We will monitor this situation and keep PIs in the loop.
- Q: Do we still need to include $2000 for the CDI event now that it has been chosen and a better cost estimate can be made?
- No - $2000 was a place holder value until the event was chosen - please use a cost estimate that takes into account your location.
- Which registration rate to use: $550. USGS is an ESIP partner and so you can use the partner registration fee estimate. Use the "regular" registration (not early-bird) in your estimate because of the uncertainty of when we get our travel approved. For the most recent meeting, this was $550. The registration fee counts towards the travel cost.