PADMS is an application used by the BLM, the Pinedale Anticline Project Office (PAPO), and energy companies to track and document disturbance and reclamation activities associated with natural gas operations on the Pinedale Anticline in NW Wyoming. Operators can view all data in the application but can only edit their own data. Agency managers have the ability to look at and edit all data. The application allows querying of the data entered to provide useful information to all users.
PADMS is fully deployed; all information is visible to the public through the web interface.
For Additional Help with PADMS:
Email the PAPO (Pinedale Anticline Office) Help Desk at: email@example.com
Or telephone the BLM Pinedale Field Office at 307-367-5355 and leave a message with PAPO staff
How to Log in to the System
Go to: https://my.usgs.gov/papo
Log in with your username and password.
For additions or changes to permissions to specific operators, please contact the PAPO Help Desk: telephone: (307) 367-5355 and ask for a PAPO Staff Member. The USGS Database Administrator (DBA) will add user names to the system, and PAPO will add or remove permissions for specific operators upon request of the operator.
Change or Forgot Your Password
Please contact Jeremy Perkins at firstname.lastname@example.org
NOTE: USGS utilizes my.usgs.gov for centralized user management for all applications hosted on the USGS site. Therefore, usernames and passwords are managed by the USGS User Profile store at https://my.usgs.gov. As a result, users are forwarded to this system to enter their authentication credentials. The myUSGS site has a team who helps with password resets and access questions. The WRDMS Application allows myUSGS to determine if a user is authorized and authenticated and does not store any user profile information.
Disable the Security Information Pop-Up
If you receive the following alert while using the application (only seen in Internet Explorer), select Yes.
PADMS Entry Page
When a PAPO user logs in to PADMS, the first page displayed is the Entry Page. This is the page users will employ to navigate to the individual operator pages and reporting component.
The following figure is the PADMS Entry Page. The following sections describe each of the primary four components.
Operators Section 1.
The Operators section provides the list of current operators using PADMS. Each name is a link, and when selected, will navigate to that particular operator’s page. This is the link used when an operator would like to add or edit data.
E.g. If an Anschutz user logs in and selects “Anschutz” from the operator list, this user will be able to edit data. If an Anschutz user logs in and selects “Newfield” from the operator list, this user will only be able to view Newfield’s data.
Reports, Downloads, & Interactive Maps Section 2.
Frequently Used Reports: Canned Reports
The reports component is comprised of "canned" and "ad hoc" reports. Canned Reports is a report that has the criteria pre-selected so that when the link is selected, the report runs automatically with minimal additional information required.
- Presence of Noxious Weeds displays the type of noxious weeds present per location: select Presence of Noxious Weeks link from the Frequently Used Reports section to retrieve this report
- Presence of Undesirable Species displays the types of undesirable species present per location: select Presence of Undesirable Species link from the Frequently Used Reports section to retrieve this report
- Seeding Method Used dispays the type of seeding method used per location: select the Seending Method Used link from the Frequently Used Reports section, and
- refine the report as necessary by specifying an operator, location type, and/or seeding method
- select the display format
- use Sort By and Ordered fields to sort the report
- select the Run Report button to produce the report
- Select the Reset Form button to display the Ad Hoc Report selection page with more selection criteria
- Archived Locations displalys all the the locations that have been archived: select the Archived Locations link from the Frequently Used Reports section to retrieve this report
- All Data Report displays all the the operators and the data they've entered: select the All Data link from the Frequently Used Reports section to retrieve this report
Frequently Used Reports: Ad-Hoc Report
The Ad-Hoc report allows the user to select specific criteria to query in the application. Ad-Hoc reports provide much more criteria to select and query from as opposed to the canned reports.
- Select the Ad-Hoc link from the Frequently Used Reports section
- Refine the report results by selecting specific criteria
- Report Title to name the report
- Scope includes a specific operator and/or location type
- Spatial Reports refines locations with specific spatial data, e.g. Search for locations only having disturbances with no reclamation
- Status Reports refines locations with specific status report data, e.g. locations with a specific status or has no qualitative data
- Output Modes default is On-screen list, but may be sorted using the Sort By and Ordered fields
- Noxious or Undesirable Weed Species will display locations that have the specified weed(s) present
- Seeding Method specifies a particular seeding method
- Pre-ROD specifies locations that were established before the ROD was created
- Federal Surface Site shows either federal surfance sites or non-federal surface sites
- Select Run Report to produce the report
- Select Reset Form to display the Ad-Hoc Reports selection page again
Report Main Menu
After a report is run, the main menu bar at the top of the page changes and allows the user more options. The options available in the Report Main Menu are as follows:
- Home directs the user back to the PADMS Entry Page
- Reporting directs the user to the Ad-Hoc selection page
- Species List displays a complete list of the species entered into the application
- Ecological Site Description displays a complete list of ecological site descriptions (ESD) entered into the application
- Modify Search displays a map containing all the locations in the report's results list
- NOTE: this option only appears when not looking at the results on a map
- Regular Report displays the report's results in a table format
- NOTE: this option only appears when not looking at the results in the table format
- Export As allows the report to be exported in the following formats
- PDF outputs the displayed report in this format
- XLS outputs the displayed report in this format
- SHP zips the spatial data for all locations listed in the report's results list
- CSV outputs the dislayed report in a comma-separate file
Downloads found on the PADMS Entry Page contain every operator in the PADMS application and the data they’ve entered.
- Export as .shp - current data contains only the most recent spatial data entered into the system
- Export as .shp - all data contains all of the spatial data that has been uploaded into the system, and this includes all archived data as well
- Export as .xls has two tabs, and All Data contains only the most recent information entered into the system for all operators. The Qualitative tab contains all qualitative data entered into the system for all operators, and this includes archived data as well
- Export as .pdf presents the All Data report in a PDF file
- Empty Spatial & Data Templates contains the LPI, Frequency, Qualitative, and spatial templates used for batch uploads, and the revised date indicates when the data forms were last updated
PADMS Map Section 3.
The PADMS map displays the PAPO boundary, disturbance and reclamation areas, reference points, PLSS, Private Land, and Non-Federal Public land layers .
By default all layers are turned off; checking the box to the left of the layer name will allow the layer to display in the map. The user can also select a specific operator or location type along with the spatial layer. Once all criteria have been selected, click the Refresh Map button to display the new criteria.
The Printable Map button captures the map with the selected criteria displayed and allows the user to print the map. On the print page, the map is displayed along with a map legend below it which indicates what criteria is displayed. The user can zoom in and out on the map before printing.
- Zoom in/out by using the vertical gray sliding bar in the upper left corner of the map
- Change the background by selecting Map, Aerial, or Terrain from the upper right corner of the map
- Pan the area by clicking the left mouse button and dragging
- For additional information about a spatial feature, select a specific disturbance or reclamation area, or reference point by zooming in then clicking on the polygon. This will cause a pop-up box to appear with more information regarding the specific spatial feature.
Operator Summary Chart Section 4.
The Operator Summary Chart displays the amount of different types of surface disturbance and reclamation each operator has reported. The user can place the mouse pointer over a blue / green bar which will allow a small pop-up box to appear with the actual amount of acreage for both surface disturbance and reclamation for that particular operator.
The reclamation progress bar includes areas in all reclamation categories, from “Site Stabilized” to “Final Reclamation Achieved.” In PADMS, the term “reclamation” indicates that reclamation has begun for an area, but reclamation processes are not yet complete.
Operator Summary Page
From the PADMS Entry Page, select an operator from the Operators list to navigate to the Operator Summary Page.
The Operator Summary Page displays uploaded data specific to the operator selected from the Operator section on the Entry Page. This page provides a more detailed view of the operator’s activities and status of uploaded locations.
The following figure is the Operator Summary Page. The following sections describe each of the primary three components.
Operator Map Section 1.
The Operator Map functions the same as the map found on the PADMS Entry Page. However, the spatial data displayed on the Operator Map is specific to the operator, and the layers can be turned on or off by selecting the check box in the Map Controls box.
Operator Summary Box Section 2.
The Operator Summary section exhibits a chart that quantifies the number of locations that have a specific status (e.g. Interim Reclamation Full Development) and cumulatively the amount of disturbed and reclaimed acres of these statuses.
The Operator Summary Downloads section is similar to Downloads on the PADMS Entry Page. However, the Operator Summary Downloads section only contains information pertaining to the specific operator selected.
Location Summary Table Section 3.
The Location Summary Table displays the most recent date the data was collected for each location. The user can navigate to a specific location’s page by clicking on a location’s name. By clicking on a collection date, the user will be directed to the specific report.
E.g. If the user selects the date in the “Last Spatial” column for Antelope 11-10, the user will be directed to the spatial report for that date and location.
Specify the types of Locations to View
The Listing drop down menu, located above the Location Summary Table, allows the user to specify the types of locations to view. If an operator has a large number of locations, selecting a specific type of location can significantly reduce the features listed in the table and provide a more manageable list to view.
Editing a Location
The Locatin Edit Tools are found at the end of each row. The edit tools do not appear if you are not the operator for these locations.
- Pencil icon allows the user to edit the name and location type. The location types include well pad, road, pipeline, reference point, and other
- "X" icon allows the user to delete a location
- NOTE: the "X" only appears if there is no data uploaded for the specific location
- Folder icon allows the user to archive a location
- NOTE: the folder icon only appears if the data has been uploaded to the specific location
Changing the Ownership of a Pad
When a pad has changed ownership, the current operator of the pad needs to initiate the change.
- Select the location, which will open the Location Entry Page
- In the Location Status box, select the pencil icon in the upper right corner
- Check the Change Operator Owner box
- Choose the new operator from the Change operator to drop down list
- Click Save
- After the change is saved, the following message will appear. From here, the user can select the Back to Operator button to return to the Operator Summary Page
Operator Main Menu
From the PADMS Entry Page, select an operator to navigate to the Operator Summary Page.
The main menu across the top of the Operator Summary Page contains all of the necessary links to navigate the site and perform data entry activities. From this menu the user can:
- Navigate to the PADMS Entry Page by selecting Home
- Navigate to the reports page by selecting Reporting
- View the complete species list by selecting Species List
- View the list of ESDs by selecting Ecological Site Description
- Add a new location by selecting New Location
- Batch upload spatial data by selecting Upload Spatial Reports
- Batch upload photographs by selecting Upload Photographs
- Batch upload qualitative and quantitative data by selecting Upload Status Reports
- Search for a location using the Search Locations box
The Search Locations box eases the search process by auto-populating a list of locations based on what the user begins to type.
Location Entry Page
From the PADMS Entry Page, select an operator to navigate to the Operator Summary Page. Then Select the name of a location in the Location Summary Table.
The Location Entry Page is a detailed view of the activities of a specific location. This page displays the polygon, photographs, documents, qualitative, and quantitative data that have been uploaded into the application.
This page allows the user to enter data in one record at a time as opposed to a batch upload. This is advantageous in the event data was erroneously entered for one or two specific fields of a report. Instead of performing a batch upload to replace all data the user selects the location with the incorrect data and fixes the specific fields.
Navigation Section 1.
The Navigation box provides links to all the different activities performed on a pad and allows you to easily advance to the next or the previous location.
- Summary: Directs the user to the Location Entry Page
- Status Reports: Navigates to the page that houses uploaded quantitative and qualitative data
- Spatial Reports: Navigates to the page that houses uploaded spatial data
- NOTE: the example above does not have spatial reports, so it does not appear in the list
- Photographs: Directs to the page that houses uploaded photographs
- Linked Reference Points: Directs to the page that lists all of the reference points that are linked to a specific transect of the location
- NOTE: the example above does not have linked reference points, so it does not appear in the list
- Downloads: Export as .shp contains all spatial data ever uploaded for the specific location, and Export as .xls contains all LPI, Frequency, and Qualitative data ever uploaded for the specific location.
- NOTE: the example above does not have an option to download as .shp, so it does not appear in the list
Location Status Section 2.
On the Location Entry Page, the Location Status box displays the location type, status, latest spatial report, and the amount of disturbed acres. The location name and type can be deleted and edited by using the “X” and “Pencil” icons found in the upper right corner of the box respectively. The status can be changed by selecting the status text link.
Most Recent Status Reports Area Section 3.
This area of the Location Entry Page displays the most recent status report. If Line-point Intercept, Frequency, and Qualitative forms all have the same collection date and it’s the most current date then the last form that was entered or uploaded into the application will be displayed in this area.
When no status reports have been entered for a site the following text will appear in place of the Most Recent Status Report box:
Location Map Section 4.
The map displayed on the Location Entry Page presents the spatial data that has been uploaded for the specified site.
- Green polygons represent reclamation acreage
- Blue polygons represent disturbed acreage
Most Recent Documents Section 5.
The Most Recent Documents area displays the most current documents that have been uploaded for the location. Select the blue link to the right of the document title to view the document. If there are no documents for the location, this section will say "No documents for this location".
Most Recent Photographs Area Section 6.
The Most Recent Photographs area displays the most current photo collection that has been uploaded for the location. Each individual picture has edit tools in the upper left corner, which allows the user to delete or edit individual pictures.
BLM Comments Section 7.
The BLM Comments section displays comments only BLM managers enter per location. These comments are used to provide more detailed information on the location.
Adding and Editing a Location
From the PADMS Entry Page select an operator from the Operators list, which will navigate to the Operator Summary Page.
Adding a new location
There are two different links that can be used to add a new location to the application.
- From the Operator Summary Page select the New Location link in the gray main menu bar
- Enter the name of the location and select the location type from the drop down menu
- NOTE: if Mat Pad is checked, seeding date fields are not required in the qualitative reports. If Pre-Rod Pad and Federal Surface Site are both cheked as Yes then the disturbance and reclamation acreage are not counted in the operator summaries.
- Select Create to save the location, or select Cancel to terminate the "add new location" process
- NOTE: A location entered as a Reference Point will populate the Linked Reference Point field for the Frequency and Line-point Intercept data entry page
- From the Operator Summary Page select Upload Spatial Reports. This link is used to batch upload spatial data, and detailed instructions for uploading a batch is in the Batch Uploads section.
- Select a file to upload, and the system will "read" the data. If there are locations that do NOT exist in the application but are found in the uploaded file, the user will be able to create locations.
Editing a Location
Editing a location is done from the Operator Summary Page. From the PADMS Entry Page, select an operator from the Operators list to navigate to the Operator Summary Page.
The Location Edit Tools are found at the end of each row in the Location Summary Table.
- Use the "X" to delete a location
- Use the pencil icon to edit the location
- Use the folder icon to archive the location
- Select Save to keep any changes made to the location, or select cancel to stop the edit process
Every location must have a reference point associated with it. The user creates a Reference Point the same way as any other location type; please see Adding a New Location. Following are the differences between Reference Points and other location types:
- Qualitative Status Reports are NOT uploaded or used for Reference Points
- Because Reference Location is a required field in the Frequency and Line-point Intercept status reports, a Reference Point must exist in the application before it can be entered into these data forms. If the Reference Point does not exist in the application, an error will be displayed to the user indicating the Reference Point doesn’t exist.
- When using the batch upload feature to upload Frequency and Line-point Intercept data for a Reference Point, the user must enter the name of the Reference Point in both the Site Name and the Reference Location fields.
- Reference Points have no spatial data associated with them. The user only needs to enter the latitude and longitude coordinates for the point.
- Reference Points appear as orange circles on the map
- Reference Points have an Ecological Site Description (ESD) associated with them. The ESD determines how many sample points must be taken in the Frequency data form for forbs and shrubs.
Uploading, Editing, and Deleting Individual Spatial Reports
There are two places from which Spatial Reports can be accessed.
- From the PADMS Entry Page the user selects an operator from the Operators list to navigate to the Operator Summary Page. Select the Date in any of the Status Reports fields for the particular location.
- From the PADMS Entry Page, select an operator to navigate to the Operator Summary Page. Select the name of the location to navigate to the Location Entry Page. Select Status Reports from the Navigation box on the left side of the screen.
All spatial reports that have been uploaded into the application for the specified location will appear in the box with the heading “Spatial Reports”. The report that is highlighted in red will appear on the right side of the screen.
If a spatial report doesn’t yet exist for a location, in place of the Spatial Reports Box there will be text indicating no spatial reports exist and provides a links for the user to add one.
- Green polygons represent reclamation acreage
- Blue polygons represent disturbed acreage
- Select the magnifying glass to view a different status report
- Select the red "X" to delete a spatial report
- Select the pencil to edit a spatial report
- The lock indicates a manater, such as a user with the BLM, has entered the spatial report and is not editable by operators
Uploading an Individual Spatial Report
From the PADMS Entry Page, select and operator to navigate to the Operator Summary Page. Select the Name of a location in the Location Summary Table.
Spatial Data Rules
Following is a list of rules for uploading spatial polygons into the application.
- Polygons for the same operator can only overlap one another by 5% or less
- Polygons for two different operators can overlap with no maximum percentage; however, the most current polygon will appear as the top layer and the owner of this polygon’s acreage summaries will be affected accordingly
- NOTE: If the most current polygon’s pad is archived, the application will default to the next current polygon and this operator’s acreage summaries will be affected without warning.
- A reclamation polygon must be within the disturbance polygon boundary. The allowance for the reclamation polygon being no more than 3 meters outside of the disturbance polygon
- No self-intersecting polygons are allowed
- A reclamation polygon can be uploaded without the disturbance polygon provided that a disturbance polygon has been uploaded into the application previously. If a reclamation polygon is uploaded without a disturbance polygon, the most recent disturbance polygon will be used in conjunction with the newly uploaded reclamation polygon.
- If the reclamation polygon being uploaded is smaller than the previous reclamation polygon the user will be asked to verify this is correct before the polygon will be uploaded and saved into the application.
- For a successful spatial upload, the spatial zip file must contain the following files:
Uploading Spatial Data - First Upload Method
There are two ways to upload spatial data from the Location Summary Table.
- If spatial data hasn’t been entered for the location, the user can select the Add a Spatial Report link found in the right corner of the Location Entry Page.
- Browse and select the zip file for upload
- NOTE: once Sumbit is selected it may takea few moments for hte application to upload the data and verify that it contains no errors
- If there are multiple SHP files included in the zip file the user will need to select which SHP needs to be uploaded into the system
- Once the file has been read into the application, the user must then enter a Collection Date and select whether a polygon represents a disturbance or reclamation. . If the new reclamation polygon is known to be smaller than the previous reclamation polygon, select Yes to the corresponding question to allow the polygon to be uploaded without issue.
- Select Save, or select cancel to stop the process, or go back to the list of SHP files to pick a different one
Uploading Spatial Data - Second Upload Method
From the Location Entry Page, select the Add Spatial Report link from the gray main menu bar and follow steps listed above, starting at "Browse and select the zip file for upload"
Editing and Deleting an Individual Spatial Report
From the PADMS Entry Page, select an operator from the Operators list to navigate to the Operators list to navigate to the Operator Summary Page. The user can navigate to an individual spatial report for a specific location by one of two links.
From the Operator Summary Page, the user can select the date for a specific location from the Last Spatial Report field. This will bring the user directly to the Spatial Reports page and display the most recent spatial data uploaded into the application. There are editing tools at the end of each row of reports in the Spatial Reports box.
- Select the "X" to delete the selected spatial record
- Select the pencil icon to upload an edited spatial record
From the Operator Summary Page, the user can select the name of the location from the Location Summary Table. This will bring the user to the Location Entry Page and from here the user will need to select the Spatial Reports link in the Navigation box on the left side of the screen. This link will direct the user to the Spatial Reports page pictured under instructions for Link 1. The user can use the delete or edit tools found to the right of each spatial record.
Edit Spatial Report
The pencil icon is used to upload an edited version of the spatial report. Once the pencil icon is selected, the user will be presented with an upload screen.
Edit With Uploading
- Browse for the spatial report
- select the submit button
Edit Without Uploading
- Select the Edit Without Uploading button
- Edit the spatial report: the collection date, reclamation polygon, and disturbance polygon can be changed
- Select Save to keep the changes
- Select Cancel to stop the process
Delete Spatial Report
The red “X” is used to delete an individual spatial report. Once the “X” is selected, the user will be asked to confirm the deletion. The user can then select Yes to complete the delete process or No to cancel the delete process.
Uploading, Editing, and Deleting Individual Photographs
From the PADMS Entry Page, select an operator from the Operators list to navigate to the Operator Summary Page. Select the name of the location to navigate to the Location Entry Page.
From the Location Entry Page, the user can use three different links to upload individual photo collection.
Link 1 and 2
These two links take the user to the Add Photograph page for the specific location.
- Enter the required data into the Add Photograph form
- NOTE: Collection Date, Direction, and Image are required and accepted image formats are JPG, GIF, and PNG
- Use the Browse button to search your computer for a photo to upload
- Select Save to complete the Add Photograph process or select Cancel to stop the process
- Once the photograph is uploaded, the user will be returned to the Location Entry Page. If the uploaded photo is the most recent, it will appear in the Most Recent Photographs area on the Location Entry Page.
If more photographs need to be uploaded, select the Add Photograph link in the upper right corner of the Most Recent Photographs box. By selecting the Photographs link on the Location Entry Page, the user can view all the photo records that have been uploaded for the location.
Photos are grouped in 30 day intervals by Collection Date. The most recent photo record is highlighted red in the Photograph Groups area and the photos are also displayed on the right. The user can select the magnifying glass icon next to other records to view the photos in the Selected Photographs area.
If the location has no photos, selecting link 3 will bring the user to a page inviting the user to add one. When selected, the page will direct to the Add Photograph page.
Editing and Deleting Uploaded Photographs
Start from the PADMS Entry Page and select an operator from the Operators list to navigate to the Operator Summary Page. Select the name of the location to navigate to the Location Entry Page.
The most current photos can be edited and deleted from the Location Entry Page. To edit or delete older photos, the user must select the Photographs link from the Navigation box located on the left side of the page.
Edit and Delete Most Recent Photographs
From the Location Entry Page, use the icons found in the upper left corner of each photo to edit / delete a photo.
- Select "X" to delete the selected photo
- Select the pencil to edit the photo information such as direction, collection date, etc...
- Select the window icon to look at the photograph in a separate window, which allows the user to compare photos in a larger window side by side
Edit and Delete Older Photographs
To edit any photo regardless of collection date select the Photographs link from the Navigation box located on the left side of the Location Entry Page.
Photos are grouped into collections based on the collection date entered, and edit tools can be found in the upper left corner of each photo. If more photos need to be added, the blue Add Photograph link is found in the upper right corner of the Selected Photographs box.
Users can edit photos one at a time by selecting the pencil icon in the upper left corner of each photo.
- Once the pencil icon is selected, the edit screen will appear
- On the edit screen the user can change all of the fields except location
- Once the changes have been made, select Update to save the changes or select Cancel to stop the edit process
Users can only delete photos one at a time by selecting the red “X” found in the left corner of each photo.
- Once the “X” is selected, the user will be asked to verify that they want to delete the selected photo
- The user can then select “Yes” to complete the delete process or “No” to cancel the delete process
Users can compare photographs side by side in a separate window.
- Select the window icon above each photo to display them in separate pop-up boxes
- NOTE: There is no limit to the number of photos that can be compared using the pop-up boxes
Uploading, Editing, and Deleting Individual Status Reports
From the PADMS Entry Page select an operator from the Operators list, which will navigate to the Operator Summary Page. Select the name of the location to navigate to the Location Entry Page. Select the Status Report link found in the Navigation box on the left side of the screen.
Please see the Data Dictionaries section of the manual which provides the definitions for each field contained within the data forms.
From the Location Entry Page, the Status Reports link is found in the Navigation box on the left side of the screen. This link directs the user to the page that houses all of the status reports that have been uploaded into the system. There are two different Status Reports a user must enter for each location, and one optional Status Report:
- Qualitative (required)
- Line-point Intercept (required)
- Frequency (optional)
Status Report Box
All status reports that have been uploaded into the application will appear in the box with the heading "Status Reports". The report that is highlighted in red will appear on the right side of the screen. If a status report doesn’t yet exist for a location, in place of the Status Reports Box, there will be text indicating no status reports exist and provides a links for the user to add one.
Status Report Edit Tools
Edit tools are found in the top right corner of the Selected Status Report.
- Select the magnifying glass icon to view a different status report
- Select the "X" to delete a status report
- Select the pencil to edit a status report
- The lock indicates a manager (such as a user with the BLM) has entered the status report and it is not editable by operators
Entering, Editing, and Deleting Status Reports
From the PADMS Entry Page, select an operator from the Operators list to navigate to the Operator Summary Page. Select the name of a location to navigate to the Location Entry Page.
Entering a New Status Report
There are two different links that can be used to enter a status report.
From the Location Entry Page select the Add Status Report from the gray main menu bar across the top of the page.
From the Location Entry Page, if no status reports have been entered for the location, the user can select the blue add one link. This link is found in the middle column, below the Location Status box
Selecting a Status Report to Upload
There are three different status reports the user can upload.
- Navigate to the Status Reports Data Entry page by clicking on the blue add one link or Add Status Report in the main menu
- Select the status report from the Status Report Type field: Frequency, Intercept, or Qualitative
The data fields and instructions will change depending on the Status Report that has been chosen. The default status report is always Frequency. When the user changes the Status Report Type, a confirmation message will appear to confirm the change.
- Select OK to complete the change, or select Cancel to stop the process
If any required fields are left blank or the wrong data format is entered, a red error box will appear indicating the errors that have been encountered with the submission of a Status Report.
Linked Reference Point
Both the Frequency and the Line-point Intercept status reports have a Linked Reference Point field selected from a drop down menu. This menu is generated from the locations that have been added to the application with the Location Type selection being a Reference Point.
Entering a New Frequency Report
Required fields are indicated by a red asterisk (*) where data must be entered to continue. To add more than one Frequency Report to a location, the Collection Date and Transect Number must be different. E.g. Location CAB-31 can have multiple Frequency Reports uploaded if there are no duplicate Collection Dates. If there are multiple Frequency Reports with the same Collection Date, then the Transect Numbers must be different.
- Select the Select a Species pop up box to select the species by activating the drop down menu and using the down arrow to the right of the field and scrolling with a mouse
- NOTE: species can also be selected by typing in the species name and the species list will auto-populate based on what the user types in this field
- If the species is not already in the list, select the Add Species link to add species that have been encountered along the transect
- NOTE: a species can only be entered one time on the Frequency Report
- Once the species is selected, click OK
- The species will now appear in the Species table where the user can then indicate with 1’s (present) and 0’s (not present) whether the species was present or absent for each sample point
- NOTE: for the application to save data, another cell must be selected. E.g. If the user enters a ‘1’ in the 50th quadrat and this is the last cell to be filled in the user needs to select ANY cell in the form before selecting the Create button.
- To delete a species from the form, the user needs to click on the species so that the row is highlighted in blue then select the blue Delete Selected link
- After entering the data for the species, the user can either add more species if necessary or select the Create button to save the Frequency Report
- NOTE: if the user hasn’t entered the minimum amount of quadrats for the species, an error will appear indicating how many quadrats must have data entered for each species. The minimum number of quadrats is based on the Ecological Site Description that is associated with the reference point selected in the Linked Reference Point field.
- Once the report has been successfully created, the application will direct the user to the Status Reports page within the Location Entry Page
Entering a New Line-Point Intercept Report
There are many rules for entering data into the Top Canopy, Lower Canopy Layers, and Soil Surface fields. Please carefully read all bullet points to ensure the data is entered correctly.
- Verify Top Canopy and Soil Surface fields have data entered.
- Verify that all species codes are valid. Check the USGS Plant Database at http://plants.usda.gov/java
- Verify there are NO duplicate species found in the Top Canopy and Lower Canopy Layers fields.
- Verify the codes L and WL are only found in the Lower Canopy Layers fields
- Verify the codes R, BR, LC, S, EL, and D are only found in the Soil Surface field
- Verify that NONE is only found in the Top Canopy field
- Verify that points 1 – 50 and 51 – 100 appear in rows 15 – 64.
- NOTE: if they do not, the data form is corrupted and new form will need to be filled out and uploaded.
Following the above rules, the steps to enter a New Line-Point Intercept Report are as follows:
- Data must be entered for all required fields marked with a red asterisk
- NOTE: To add more than one Line-point Intercept Report to a location, the Collection Date and Transect Number must be different. E.g. Location CAB-31 can have multiple Line-point Intercept Reports uploaded if there are no duplicate Collection Dates. If there are multiple Line-point Intercept Reports with the same Collection Date, then the Transect Numbers must be different.
- Use the pencil icon to add species that have been encountered along the transect
- NOTE: In all of the species selection pop up boxes, the user can either select the species by activating the drop down menu using the down arrow to the right of the field or start typing in the species name. The species list will auto-populate based on what the user types in this field.
- Top Canopy field must be filled out with either a species code or the word “None”. None indicates there is no top canopy.
- Selecting the pencil icon in the top canopy field will activate the Upper Canopy Selection pop up box.
- The user can select a species from the drop down menu or select the NONE button to fill in the top canopy field.
- Lower Canopy Layers field allows up to 3 species codes to be entered for this layer. Duplicate species codes among the Lower Canopy Layers and the Top Canopy is NOT allowed.
- Selecting the pencil icon in the lower canopy fields will activate the Lower Canopy Selection pop up box.
- The user can select from the Species field or the Layer field. If a species is selected from the Species field, the user must select the Add Species button to add the species to the form.
- The Layer field contains codes specific to the Lower Canopy Layers fields. If a code is selected from this field, the user must select the Add Layer button to add the code to the form.
- Soil Surface field can contain a species code or a code specific to the soil surface. A species code entered in the Top Canopy or the Lower Canopy Layers fields are allowed to be entered in the Soil Surface field. In this case duplicate species codes are permitted.
- Selecting the pencil icon in the Soil Surface fields will activate the Soil Surface Selection pop up box.
- The user can select from the Species field or the Soil Surface field.
- If a species is selected from the Species field, the user must select the Add Species button to add the species to the form. The Soil Surface field contains codes specific to the Soil Surface field.
- If a code is selected from this field, the user must select the Add Soil Surface button to add the code to the form.