ECOS Application Help

Page tree

HabITS Data Entry Reminder for the Field

What to include and keep in mind when entering data in HabITS:

 

PROJECT AND ACCOMPLISHMENT NARRATIVES

Providing concise sentences thorough narratives that allow HQ to better represents the hard work. Please remember to:

  • Describe specific project benefits such as reduction of shoreline erosion, enhancement of migratory bird population, protection of specific habitat, and recovery actions.
  • If the project is an Agency Priority Goal (e.g. Adaptive Management), describe how the project supports that initiative. Remember to select the initiative under the FWS Initiative section.
  • Describe any economic (e.g. jobs/job training) and community (e.g. recreation) benefits created by the project (if applicable).

 

PROJECT/ACCOMPLISHMENT BENEFITS

Documenting specific project benefits is becoming increasingly important, especially when evaluating returns of federal investments. Please remember to:

  • Identify any trust resource benefits (i.e., primary, secondary, and tertiary).
  • If trust species are identified, please select species from the species list.

 

ACCOMPLISHMENT FINANCIALS

Documenting all the resource contributions, including monies, in-kind services, and staff days will allow us to better describe the actual resources necessary to implement a project and carry out our mission. Please remember to:

  • Provide PFW or CP's contribution ($$, in-kind and staff days).
  • Provide project partners’ contributions ($$ and in-kind).

 

PERFORMANCE HABITAT TYPES

  • For in-stream techniques (e.g. structure, j-hook, cross vane, and step-pools), please select stream channel or river.
  • For stream bank techniques (e.g. tree planting and fencing), please select shoreline.

 

 

PROJECT STATUS

  • For completed projects, please review the HabITS entry to verify that the following information is provided: The benefit of the project and consistency in acres, miles and funds between the financial tab and the narratives.
  • For completed projects, please remember to uncheck the planning box of the Mechanism, Project, or Accomplishment, whichever is applicable (see screen captures below). Planning activities are not included in the accomplishment totals (i.e., acres and miles).

 

COMMON ERRORS AND THEIR REMEDIES

There are a handful of other errors that should also be addressed. Below is a list of the most common errors and the associated severity.  Errors in green are an FYI, errors in yellow should be clarified if necessary, and those items in red need to be addressed and corrected to be included in this year’s annual accomplishment roll up. 

Topics

Specific Errors & How to Remedy

Insufficient Narratives

The narrative does not provide sufficient information on what was done to benefit the trust species.  Species benefitted should also be listed in the narrative (project or accomplishment).

Acreage Discrepancies

The narrative mentions a specific acreage, but the accomplishment reports a much larger area.  Provide for clarification on the reason for the discrepancy or edit the information.

Financial Discrepancies

Discrepancy in financials in the narrative and amount reported.

Multi Polygon Accomplishment

Multiple accomplishments under the same project with the same habitat and treatment types should be one multi polygon accomplishment.

PII

There should be no mention of Personally Identifiable Information in any part of the mechanism, project or accomplishment entries to include the name or narrative.

No Substantial Involvement or

Service Role provided

These are now represented with drop down options.  Choose the option(s) that best describe the involvement/role in the accomplishment.  *** This year the review team will be also looking at the Service Amount and Service Days.  If the accomplishment doesn’t easily show substantial involvement (even if a drop down is chosen) it will be flagged.***

Should be Technical Assistance

The narrative mentions only technical assistance type activities (project review, etc).  If service contribution AND service days are low, involvement should be explained in the narrative or reported in the Strategic Planning Activities Module as Technical Assistance.

Public vs. Private Lands

For PFW projects, work cannot be done on public lands (Federal/State).  Provide clarification if this is mentioned in the narrative.

Incorrect Riparian Habitat Type**

Work done on the banks (i.e. on land) reported as “stream channel” or “river.”  If any restoration is done on the banks of a stream/river it should be reported as “shoreline.”  “Stream Channel” and “River” is reserved for treatments that occur in the water such as “Instream Modification” (i.e. e.g. cross vane, j-hook, barbs, cribbing, etc),

**Accomplishments in riparian areas continue to be among the most variable of Accomplishment Habitat Type projects among states and regions. All work done on land adjacent to the water (i.e. on the banks) should be entered as “shoreline”, while all work done in the water should be recorded as either “stream channel” or “river.” State and Regional Coordinators are encouraged to review riparian accomplishment that fall under these 3 Accomplishment Habitat type and determine how those accomplishments are being reported across offices and states, and how best to foster consistency in reporting.  This will be one of the business rules lined out in FY2018.