The Threatened and Endangered Species System (TESS) comprises 10 modules that manage and track data related to endangered species work in 10 functional areas. Modules include the Candidate Information and Assessment, Conservation Plans, Critical Habitat, Listed Species Expenditures, Federal Register, Grants, Litigation, Petitions, Recovery Planning, and Species Information. TESS offers a wide variety of preset and ad hoc reports, and performance data in many of the modules is automatically captured by ECOS’ performance reporting system.

 

Species Module

TESS' Species module allows users to add new species, or new population segments for existing species, to the TESS Database. You can also view and edit species-level and some regulatory data.

Publicly available species and population codes

TESS makes a couple internally generated keys publicly available: SPCODE and VIPCODE (get a public report).  These codes are part random, part deliberate.

If you take the example of a SPCODE=B08C and a VIPCODE=V01, the image below decodes what each portion of the codes means:

The species group to letter association is as follows:

SPCODE First LetterSpecies Group
AMammals
BBirds
CReptiles
DAmphibians
EFishes
FClams
GSnails
HMillipedes
IInsects
JArachnids
KCrustaceans
LAnnelid Worms
MFlatworms and Roundworms
NHydroids
OSponges
PCorals
QFlowering Plants
RConifers and Cycads
SFerns and Allies
ULichens
VAlgae
WCyanobacteria and Bacteria

 

Permissions

Any FWS user within ECOS automatically has access to the Species module in TESS.  Permissions are based on the FWS office the user is registered under in their ECOS profile.  We determine if a user's office is in a field, regional, or headquarters office and grant permissions based on that.  Those permissions look something like this:

Species Status Definitions

Status CodeStatus TextStatus AbbreviationStatus Description
ADProposed DelistingProposed Delisting 
AEProposed Reclassification to EndangeredProposed Reclassification to Endangered 
ATProposed Reclassification to ThreatenedProposed Reclassification to Threatened 
CCandidateCandidateC = candidate. A species under consideration for official listing for which there is sufficient information to support listing.
C2Heritage Program Taxon of Concern, FWS NOR Taxon before 1996Heritage Program Taxon of Concern 
D3AExtinctionExtinctionDelisted - Species that has been removed from the list due to recovery, original data in error, or extinction
DAOriginal Data in Error - Act AmendmentOriginal Data in Error - Act AmendmentDelisted - Species that has been removed from the list due to recovery, original data in error, or extinction
DMRecoveryRecoveryDelisted - Species that has been removed from the list due to recovery, original data in error, or extinction
DOOriginal Data in Error - Erroneous DataOriginal Data in Error - Erroneous DataDelisted - Species that has been removed from the list due to recovery, original data in error, or extinction
DPOriginal Data in Error - New Information DiscoveredOriginal Data in Error - New Information DiscoveredDelisted - Species that has been removed from the list due to recovery, original data in error, or extinction
DROriginal Data in Error - Taxonomic RevisionOriginal Data in Error - Taxonomic RevisionDelisted - Species that has been removed from the list due to recovery, original data in error, or extinction
EEndangeredEndangeredE = endangered. A species "in danger of extinction throughout all or a significant portion of its range."
EXPEExperimental Population, EssentialExperimental Population, EssentialEXPE, XE = experimental essential population. A species listed as experimental and essential.
EXPNExperimental Population, Non-EssentialExperimental Population, Non-EssentialEXPN, XN = experimental non-essential population. A species listed as experimental and non-essential. Experimental, nonessential populations of endangered species (e.g., red wolf) are treated as threatened species on public land, for consultation purposes, and as species proposed for listing on private land.
EmEEmergency Listing, EndangeredEmergency Listing, EndangeredEmergency Endangered - A temporary (240 days) listing for emergency purposes when species is at significant, immediate risk
EmTEmergency Listing, ThreatenedEmergency Listing, Threatened 
PEProposed EndangeredProposed EndangeredPE = proposed endangered. Species proposed for official listing as endangered.
PEXPEProposed Experimental Population, EssentialProposed Experimental Population, EssentialPEXPE, PXE = proposed experimental population, essential. Species proposed for official listing as experimental and essential.
PEXPNProposed Experimental Population, Non-EssentialProposed Experimental Population, Non-EssentialPEXPN, PXN = proposed experimental population, non-essential. Species proposed for official listing as experimental and non-essential.
PSAEProposed Similarity of Appearance to an Endangered TaxonSimilarity of Appearance (Endangered)PSAE, PE (S/A) = proposed endangered, due to similarity of appearance. Species proposed for official listing as endangered due to similarity of appearance with another listed species.
PSATProposed Similarity of Appearance to a Threatened TaxonSimilarity of Appearance (Threatened)PSAT, PT (S/A) = proposed threatened, due to similarity of appearance. Species proposed for official listing as threatened due to similarity of appearance with another listed species.
PTProposed ThreatenedProposed ThreatenedPT = proposed threatened. Species proposed for official listing as threatened.
RTResolved TaxonResolved TaxonResolved Taxon (RT) - Species that have been petitioned for listing and for which a Not Warranted 12 month finding or Not Substantial 90-day finding has been published in the Federal Register. Also includes species that have been removed from the candidate list.
SAESimilarity of Appearance to an Endangered TaxonSimilarity of Appearance (Endangered)SAE, E(S/A) = endangered due to similarity of appearance. A species that is endangered due to similarity of appearance with another listed species and is listed for its protection. Species listed as E(S/A) are not biologically endangered or threatened and are not subject to Section 7 consultation.
SATSimilarity of Appearance to a Threatened TaxonSimilarity of Appearance (Threatened)SAT, T(S/A) = threatened due to similarity of appearance. A species that is threatened due to similarity of appearance with another listed species and is listed for its protection. Species listed as T(S/A) are not biologically endangered or threatened and are not subject to Section 7 consultation.
SCSpecies of ConcernSpecies of ConcernSpecies of Concern (SC) - Species that have not been petitioned or been given E, T, or C status but have been identified as important to monitor
SUStatus UndefinedStatus Undefined 
TThreatenedThreatenedT = threatened. A species "likely to become endangered within the foreseeable future throughout all or a significant portion of its range."
URUnder Review in the Candidate or Petition ProcessUnder ReviewUnder Review (UR) - Species that have been petitioned for listing and for which a 90 day finding has not been published or for which a 90 day substantial has been published but a 12 Month finding have not yet been published in the Federal Register. Also includes species that are being reviewed through the candidate process, but the CNOR has not yet been signed
UnlistPre-Act Delisting (or clearance--removal from the Lists)Pre-Act Delisted Taxon 
D3CDelist, OtherDelist, OtherDelisted - Species that has been removed from the list due to recovery, original data in error, or extinction
DNSOriginal Data in Error - Not a listable entityOriginal Data in Error - Not a listable entityDelisted - Species that has been removed from the list due to recovery, original data in error, or extinction

Making edits to species names

Users can submit species name changes via the Species module interface by following the instructions below. Please note that you will not be able to edit species names that fall out of your permission scheme as described above. IMPORTANT!  Listed species names MUST match the CFR.  Please check the name there before submitting a name change to ECOS.

How will my edits be evaluated?

To be filled in.

Updating Regulatory Information for species/populations

Users have the ability to update the following information on the Regulatory Information page for those species they have permissions to edit:

To access this information, do the following:

  1. Login to ECOS (https://ecos.fws.gov) with your Active Directory credentials.  If you are a FWS user, you will automatically have access to the Species module of TESS.  You can find a link to the application under the "My Primary Applications" header OR the "Other Applications" header on the ECOS homepage. 
  2. Search for the species you'd like to edit and click the View/Edit button
  3. Click on the Edit Regulatory Data on the left navigation.  NOTE: If you don't see this link, the species you're looking at must have more than one regulatory population.  You'll need to select a specific population to edit before this link will appear on the left.
  4. Make edits as needed and click the Update Population button at the bottom to save your changes.

There are a number of important business rules you should consider when making updates to this page:

Customizing the Public Species Profile for listed species/populations

Users have the ability to perform light customization on the public species profile pages for which they have permissions to edit.  Customizeable options are:

To access this information, do the following:

  1. Login to ECOS (https://ecos.fws.gov) with your Active Directory credentials.  If you are a FWS user, you will automatically have access to the Species module of TESS.  You can find a link to the application under the "My Primary Applications" header OR the "Other Applications" header on the ECOS homepage. 
  2. Search for the species you'd like to edit and click the View/Edit button
  3. Click on the "Edit profile information" link on the left sidebar
  4. All customizeable options for the species/populations you are viewing are available from this page
  5. Once all changes are completed, click Submit to save.

IMPORTANT NOTE: There might be a slight delay in changes due to our replication process.  If you don't see your changes on the public page within an hour, please contact the Help Desk at 970-266-2999.

Recovery Ad-hoc Report

This report provides a powerful mechanism for Recovery related summary information that historically was tracked/evaluated as part of the Recovery Data Call (RDC).  While that data call is no longer being conducted, this report provides access to the legacy information that was collected, plus new data that supports the Recovery Report to Congress (RRC).  This is a secure report and users will need to login to ECOS to access the information.

What information can I find via this report?

What criteria must be met before a species will show up in the report?

Not all species are included in this report, but many are.  Here is the bare minimum criteria that must be met for a species to show up in the current FY:

Uploading Images, Documents & Data

Adding a Species Image

Adding a species image to the Species Information module in TESS will make it available for display in the Internal Species Profile, EPM, and on the Public Species Profile. Special guidelines before you get started:

To upload an image, please follow these steps:

  1. Login to ECOS (https://ecos.fws.gov) and click on the "Species" application link.
  2. Search for a species by clicking the "Search species" link on the left navigation and typing a common or scientific name in the search box.
  3. From the result list, click the View/Edit button next to the species name.
  4. Click the "Manage uploads" link on the left navigation and select the "Upload New Image" link.
  5. Fill out as much of the form as needed. Any items flagged with a red asterisks are required. REMEMBER! You need to add a citation if the image is not FWS.
  6. The species should already be filled in, but you have the opportunity to link additional species related to the uploaded image if desired.
  7. Click the "Upload Data" button.

That's it!  As long as the document is active, the image will show up in the following places: Internal Species Profile, EPM, and Public Species Profile.

Uploading Documents & Data

To be filled in.

Editing Species ranges

Current and Area of Influence

Please see the user guide located here: Species List Delivery via IPaC

Historical

Historical range is currently displayed on the map in the internal species profile, available as a downloadable shapefile in the secure species module, and will be (July 2017) shown on the public species profiles as a comma separated list of states and counties (where applicable). Currently, historical range is entered into ECOS based on the best available information. At this time, ECOS users are not expected to update historical range information after the listing, except in limited circumstances.

To make edits to the historical range, follow these steps:

  1. Login to ECOS (https://ecos.fws.gov) and click on the "Species" application link.
  2. Search for a species by clicking the "Search species" link on the left navigation and typing a common or scientific name in the search box.
  3. From the result list, click the View/Edit button next to the species name.
  4. Click on the "Edit Historic Range" on the left navigation.  NOTE: If you don't see this link, the species you're looking at must have more than one regulatory population. You'll need to select a specific population to edit before this link will appear on the left.
  5. Choose States/Territories, Counties, and/or Countries to represent the Historical Range for the species.
  6. Click the Submit button at the bottom to save the edits.

Budget Weighting

Current basic allocation formulas for the Endangered Species Program were first described in FY 2000 (January 11, 2000, memo from the Director, “Fiscal Year 2000 Allocations (BAS Report 2000-2)” and December 15, 1999, attachment “Ecological Services’ Allocation Methodology”).  The attachment explained the concept of budget weighting factors (then called “complexity factors”), which were designed to reflect the different levels of funding or effort required to conserve and recover species.  These weighting factors are still used to determine adjustments in allocations for candidate conservation, section 7 consultation/HCP and recovery funding to distribute costs and/or increases and decreases to meet the current year’s appropriation amount identified in the Enacted legislation.

Budget Weighting Factors

A point score is calculated for each listed, proposed, and candidate species by using the following weighting factors:

 

Added to:

 

Each Region is responsible for determining the initial score for each of their species and for verifying that each score is correct as part of the end-of-year reporting process.  As part of the end of year reporting, Regions are asked to review the species weights and provide the Washington Office with any changes that are necessary, along with documentation as to why the change is required.

Points will be totaled by each Region and the relative percentage of points per Region used to spread of the $2 million HCP Implementation and Monitoring Fund.

A sunset provision will apply based on the permit/HCP duration.  When the Service's implementation and monitoring responsibilities expire for an HCP, so does the funding.

Recovery

  1. Congressional earmarks are handled according to the earmark policy and specific add-ons, WO Funding, and Capability Funding taken off the top.
  2. Delisted funding will be treated as a separate subaccount.  Delisting funds will be allocated each year based on Regional submissions of delisting funding needs for the coming fiscal year.
  3. Lead Regions will only be a consideration in Recovery Planning allocation and will not be a consideration in allocation of Recovery Implementation funding.

Section 6 Grants to the States

"Traditional" Conservation Grants

  1. WO allocation is taken off the top.
  2. The allocation for Region 7 is $60,000 capability funding.
  3. Of the remainder, funding is allocated to Regions 1-6 in proportion to the number of listed species in a Region under Cooperative Agreement.  This number was re-computed for FY 2001 and the amount held constant for three years, until FY 2004.

Section 6 HCP Land Acquisition Funding

The WO worked with the Regions to develop criteria for this activity and funds will be allocated on a competitive basis.

Section 6 Species Recovery Land Acquisition Grants

Funding will be spread based on the percentage of weighted species points for each listed species occurring in a region.

Section 6 HCP Planning Assistance Funding

To be filled in.

Definitions

Aquatic

A species that spends all or a large majority of its life in water or lays its eggs in water. Fish and amphibians are considered aquatic.  mammals such as otters and reptiles such as water snakes are considered aquatic.  Wading birds and shore birds are not considered aquatic.  The intent is to measure the general difficulty in conserving species whose habitat quality is highly dependent on factors such as water quality, flow regime, and the overall health of an entire watershed.

Migratory

Occupied/Suitable Habitat Area

The habitat area that is currently occupied or currently suitable, including all designated critical habitat.  Occupied habitat area is the current geographic range of the species.  Suitable habitat area is the habitat area that is outside the current range occupied by the species, but is necessary for the recovery of the species.  If a recovery goal has not been established for the species, the acreage can be estimated using recovery goals for similar species and/or best professional judgement.  The intent is to measure the generally greater difficulty in conserving wide-ranging species as opposed to narrow endemics.

Critical Habitat

While TESS doesn't have a module specific to Critical Habitat, we do have a national report and mapper where we display the spatial representations of the information. To learn more about how to submit both proposed and final Critical Habitat to ECOS, please see our help page dedicated to that process.

Petitions

Ensuring that petitions show up on the public Endangered Species Act Petitions Received by Fish and Wildlife Service report AND the public species profile pages

Before a new petition will show up on the public report or public species profile, the following criteria must be met:

Before any findings will show up on the report or species profile pages, the following criteria must be met:

Subscribing to the Petition Added Email Alert list

Any person who would like to receive an email when a petition is added to the ECOS Petitions database, can add their name (or have their name added) to the Email Alert list. Additionally, emails can be taken off the list if necessary. The format of the email sent looks like this:

"Dear user,

You are receiving this email notification because a new petition has been added to the ECOS Petitions database.  Here are the details of the new petition:

Petition to delist the endangered Navasota Ladies' tresses (Spiranthes parksii), received on 07/24/2015, was added to the petition database by Region 2.  This petition was added by Debby Crouse.  Please direct specific questions regarding this petition to this person.

If you feel that you are receiving this email in error, or wish to unsubscribe to this email list, please contact the ECOS Help Desk at 970-266-2999.  Please do not reply to this email!  We will not receive your message."

How does it work?

To manage the list, the following criteria must first be true:

NOTE: Subscribers to the list can be anyone - FWS, DOI, other governmental, or consultant.  There aren't any restrictions to the email being put into the system.  Just as long as it's a valid email address.

To access the list:

Filtering capabilities:

Both the email address and regions can be edited at any time by an authorized user.  This should handle the case of subscribers moving to different regions.

Additional Help

This application contains individual field level help within the application.  Please visit the application and click on the ? icons for more information.

Federal Register

To be developed.  Please see this page for the core business rules.

Grants

SECTION 6 GRANTS DATA CALL INSTRUCTIONS

The following information is required for the Service’s Threatened and Endangered Species System (TESS) Grants Data Call (GDC). This information is the basis for the Service’s annual reporting under the Government Performance Results Act (GPRA), annual performance measures, program summary information for budget drills, and other purposes.

A. Logging Into ECOS

The Grants Data Call form is located within TESS.  Log in to the Service’s secure ECOS (Environmental Conservation Online System) site at https://ecos.fws.gov.  (Be sure to include the “s” in “https”.)

From the ECOS Login page, you can enter your username (FWS email) and password (FWS Active Directory password).  This is the same information you use to log into your computer. 

 

Figure 1: Logging into ECOS

B. Accessing The Grants Module

When you log in to ECOS, click on TESS, displayed on the upper left hand portion of the main menu.  Once you enter TESS, click on Grants (the second option under the Modules menu on the left-hand side).  If you can not access the Grants module, you may go directly to https://ecos.fws.gov/tess/grants/grant.action.

Figure 2: Accessing the Grants module

The screen will look like this once you access the Grants module:

Figure 3: Grants Module main screen

C. Traditional Section 6 Grants

To enter this information, go to the Grants main menu (see above), and click on “Add a new grant record”. Once you click on the link to take you to the next entry page, it should look similar to the screen below.  Regions will need to enter the following information for each traditional Section 6 grant for awarded for that Fiscal Year in their region (see below):

Once this information is entered, hit “Save”.

Figure 4: Traditional Section 6 Grants

After the basic award information has been entered and saved, the Grant Summary page will be displayed.  To enter the benefited species, click the “Edit” button on the Grant Summary page.

Figure 5: Grant Summary Page

This will take you to a new screen similar to the screen below.  Enter the 1) listed species, 2) priority listed species, 3) candidate species, and 4) priority candidate species supported by the grant.

Figure 6: Enter Benefited Species

After this information has been entered, hit “Save” and it will take you back to the Grant Summary page (Figure 5)

D. Non-Traditional Grants

For non-traditional grants, all awarded grant information should already be in the database for the Fiscal Year except for SPECIES information. Go back to the Grants main menu (See Figure 2), and click on “Find an existing grant record to edit” to search for each grant in order to enter the species benefiting from each grant.  Regions may search by sorting by any of the below categories: 

RegionNameTypeFiscal YearFunding

Click on the header of the category to sort.  Then click on “view” next to the appropriate grant...

Figure 7: List of all grants

...and then “edit” when it takes you to the next screen.

Figure 8: Grant summary (non-traditional grant)

Regions need to enter the applicable information for species benefiting for each grant awarded: 1) listed species, 2) priority listed species, 3) candidate species, and 4) priority candidate species. After entering the species information, hit “save.” Verify that your information was entered accurately. 

 

Public Species Profile

See this annotated image on where information on the species profile comes from: PublicSpeciesProfile.png

Customizing the Public Species Profile for listed species/populations

See the Customizing the Public Species Profile for listed species/populations above for detailed instructions on how to customize a public species profile

Public Species Reports

Below are definitions on how the following reports are generated. 

Listed Species Summary (Boxscore)

This report bases it's counts on the following criteria: