Individual Reviews

You must have a myUSGS account in order to log in to the NCGMP-Management System (MS).  

You will see that your role is ‘rev’ (reviewer) next to your email address in the upper right-hand part of the menu. You should also see the Proposal Review List in the menu at the top and a link to access all your Reviews at the bottom of the logon page. If these are not present then please contact us. 

Finding Proposals I Need to Review

On this screen you will also find the proposals that are assigned to you as the Lead Reviewer. Please remember that you are responsible for reviewing all proposals in your queue, however, you will only take the lead in discussions on those proposals that your are assigned as the Lead Reviewer.

Reviewing a Proposal

Once you have found the proposal you want to review (see above) you will be on a screen that reads: Your name and Review of "Title of Proposal"

To begin your proposal evaluation you will need to read the proposal documents.

It is important that you use the Download button to download all proposal files.

 Pertinent files to review:

Rating A Proposal

After you have reviewed the proposal documents for each proposal you can begin rating the proposals.

You can update individual proposal reviews until the NCGMP office closes the Individual Proposal Reviews stage which is typically one week before the proposal evaluation panel meeting. After that time, you will be unable to access the proposals until the Group Proposal Reviews stage opens during the proposal evaluation panel meeting. At that time you will be able to revise your reviews during proposal discussions.

Updating a Proposal Review

Conflicts of Interest

If at anytime during the proposal review process you feel you cannot review an item due to a conflict of interest, please contact the NCGMP team.

Confirming That You Have Completed Your Reviews

It is important to review your assigned proposals to confirm that you have completed them. To easily determine if you successfully completed all assigned proposals, simply scroll through the proposals and refer to the Done column to verify that each one indicates 100%. If not, select the incomplete proposal and complete your rating.

On the next page you will be provided with a summary of all proposals that you reviewed (see example below)

Group Proposal Reviews

Log in to https://my.usgs.gov/ncgmp/ to access the NCGMP Management System (NCGMP-MS). You will see that your role is ‘rev’ (reviewer) next to your email address in the upper right-hand part of the menu. You should also have a Proposal Review List in the menu at the top and a link to access all of your reviews at the bottom of the login page. If these are not present then please contact us.

The group proposal review will be initiated the week of the proposal evaluation panel meeting. At that time, each panel member will be allowed to change their individual rating scores for each assigned proposal during proposal discussions. The average overall scores and statistical metrics will be provided in real-time to all panel members on their NCGMP-MS dashboard. 

Begin a Group Panel Session

To begin the group review, at the instruction of the proposal review panel chairperson, you will log in to the NCGMP-Management System (https://my.usgs.gov/ncgmp/) just as you did for the individual reviews. However, this time you will be participating in a face-to-face group panel meeting or WebEx with the NCGMP team.

Find Your Reviews

Filter by RFP

If you want, you can filter the Review Proposal List by the name of the RFP by clicking on the drop-down arrow next to the RFP box in the top left of the Review Proposal List

Select or Search for an Individual Proposal

The Panel Chairperson will begin the group review and lead the panel through each proposal.

This will take you to the familiar proposal rating tool that you used in the Individual Review stage.

You may also want to review the Proposal by clicking on the Proposal menu option at the top (we suggest right clicking and opening it in a new tab so it is easy to see your review and the proposal at the same time).

You will then have the option to download the documents again or to revise your rating using the Edit button. 

Editing Your Review

How to Read and Interpret Your Review Proposal List During the Group Review Phase

Column Definitions/Glossary

RFP Column

The name of the RFP that the proposals you reviewed are collected under.

Review Proposal Column

The location of the proposals you reviewed.

Lead Reviewer Column

This is the column where the person who is the lead reviewer on a proposal is listed - this person might have additional responsibilities during the group review.

Wt. Column

Weight - this column lists the weight your review has

Done Column

The % of the review that is complete. Ideally this should read 100%.

The Score Column

The Score column provides four pieces of information: a large number with three smaller numbers to the its right.  These are described below.

Please be aware that all of these (small) numbers will change based on individual panel members’ revised ratings. To get the most up to date scores, you must refresh this page in your web browser. In our next iteration of the software this will be updated automatically.

The Previous Score Column

The Previous Score column provides three pieces of information indicated by a large number with three smaller numbers to the its right.  

  While the Score column large number will change if you update your review during the group review, the Previous Score’s large number will stay the same to remind you how you originally scored the project.

Please be aware that all of these (small) numbers will change based on individual panel members’ revised ratings. To get the most up to date rating scores, you have to refresh this page in your web browser. In our next iteration of the software this will be updated automatically.

Comment Column

This is where comments that you made about the project when you reviewed it are kept.

Rating Column

This is the 1-5 rating that you gave the project when you reviewed it.