Introduction

The White River Field Office Data Management System (WRDMS) is an application used by the White River Field Office and energy companies to track and document disturbance and reclamation activities associated with oil and gas operations in the Mesa Verde Play area by utilizing a buffering and the threshold concept. Operators have the ability to look at all data entered into the application but are only allowed to edit their own data. Agency managers have the ability to view as well as edit all data. The application allows querying of the data entered to provide useful information to all users.

When fully deployed, WRDMS information will be visible to the public through the web interface.

For Additional Help with WRDMS:

Email the WRDMS help desk at: Ryan Snyder rlsnyder@blm.gov

How to Log In To the System

Go to: https://my.usgs.gov/wrfo/

Log in with your username and password. If you do not already have a user account, select "Request New Account" and follow the steps provided. Ryan Snyder will be the USGS Sponsor for external user requests.

Change or Forgot Your Password

Please contact Ryan Snyder at  rlsnyder@blm.gov

USGS utilizes my.usgs.gov for centralized user management for all applications hosted on the USGS site. Therefore, usernames and passwords are managed by the USGS User Profile store at https://my.usgs.gov. As a result, users are forwarded to this system to enter their authentication credentials. The myUSGS site has a team who helps with password resets and access questions. The WRDMS Application allows myUSGS to determine if a user is authorized and authenticated and does not store any user profile information.

Disable the Security Information Pop-up

If you receive the following alert while using the application (only seen in Internet Explore),
select Yes.

Error Message using Explorer

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WRDMS Entry Page

Navigate to the WRDMS Entry Page (https://my.usgs.gov/wrfo/).

This is the page users will employ to navigate to the individual operator pages and reporting component.

WRDMS Landing Page

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Operators Section 1.

The Well Pad Operators section (1.) is in the lower right corner of the WRDMS Entry Page.

Because WRDMS has numerous operators, the Operators section provides a list of the five most used operators while allowing the ability to search for all operators in the application. Each name in the list is a link, and when selected, will navigate to that particular operator’s page. This is the link used when an operator would like to add or edit data.

If the operator name doesn’t appear in the operator list then a user can type the name of the operator into the Find box to select the correct operator and navigate to the operator page. E.g. If an Exxon / XTO user logs in and select “Exxon/XTO” from the operator list, this user will be able to edit data. IF an Exxon/XTO user logs in and selects “WR Delux Drilling” from the operator list, this user will only be able to view WR Delux Drilling's data.

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Reports, Downloads, and Interactive Maps Section 2.

The Reports, Downloads, & Interactive Maps section (2.) is in the lower left corner of the WRDMS Entry Page.

Frequently Used Reports

There are two options for reports. 

All Data is a "canned" report where all the criteria is pre-selected. When the link is clicked, it displays all of the operators and the data they have entered. 

Ad-Hoc reports allows the user to select specific criteria to query in the application. Ad-hoc reports provide much more criteria to select and query from when designing a report. The query form looks like this:

Ad-hoc report query form

To generate an ad-hoc report:

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Report Main Menu

After a report runs, the main menu bar at the top of the page changes and allows the user more options. The options available in the Report Main Menu are listed below and follow the menu order from left to right.

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WRDMS Map Section 3.

The WRDMS Map displays the Mesa Verde Play boundary, disturbance and reclamation areas, and buffered areas around disturbances.

By default all the layers are turned off; checking the box to the left of the layer name will allow the layer to display in the map. The user can also select a specific location type along with the spatial layer. Once all criteria have been selected, click the Refresh Map button to display the new criteria.

For more information on the location types, the user can click the “click for definitions” link.

The Print Map button captures the map with the selected criteria displayed and allows the user to print the map. On the print page, the map is displayed along with a map legend below it which indicates what criteria is displayed.

Map Controls

For additional information about a spatial feature, select a specific disturbance or reclamation area, or reference point by zooming in then clicking on the polygon. This will cause a pop-up box to appear with more information regarding the specific spatial feature.

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Lease Holder/Operator Unit Section 4.

The Lease Holder/Operator Unit section is in the middle column of the lower half of the WRDMS Entry Page.

Because WRDMS has numerous lease holders and operator units, the Lease Holder/Operator Unit section provides a list of the 5 most used lease holders/operator units while allowing the ability to search for all lease holders/operator units in the application. Each name in the list is a link, and when selected, will navigate to that particular lease holder’s page.

If the lease holder name doesn’t appear in the list then a user can type the name of the lease holder into the Find box to select the correct lease holder and navigate to the lease holder page. E.g. If an EXXON MOBIL CORP user logs in and selects “EXXON MOBIL CORP” from the lease holder/operator unit list, this user will be able to edit data. If an EXXON MOBIL CORP user logs in and selects “ANNE W PHILLIPS TR” from the operator list, this user will only be able to view ANNE W PHILLIPS TR’s data.

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Mesa Verde Status Summary Section 5.

The Mesa Verde Status Summary is located in the top right corner of the WRDMS Entry Page.

The chart shows a summary of all developments in the Mesa Verde Area. It displays the different statuses each oil and gas feature can be in, the number of features currently in that status, and the total number of unreclaimed acres occupied by those features. The user can hover over each one of the statuses to get the description of that status.

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Reclamation Status Summary Section 6.

The Reclamation Status Summary chart is below the Mes aVerde Status Summary section on the right side of the  WRDMS Entry Page. The chart displays the statuses of reclamation, the number of features that have initiated that status, the total number of acres initiated in that status, the number of features meeting required standards in that status, and the total number of acres that have met the required standards for that reclamation status. The user can hover the mouse over each of the statuses to get its description.

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Lease Holder/Operator Unit

From the  the WRDMS Entry Page, select a lease holder from the Lease Holder/Operator Unit list, or search for a lease holder using the find box to navigate to the Lease/Unit Operator summary Page.

The Lease/Operator Summary Page displays uploaded data specific to the lease holder selected from the Lease Holder section on the Entry Page. This page provides a detailed view of the lease holder’s thresholds and status of uploaded locations.

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Lease Holder/Operator Unit Map & Downloads Section 1.

The Lease / Operator Map functions the same as the map found on the WRDMS Entry Page; however, the spatial data displayed on the Lease / Operator Map is specific to the lease holder chosen from the the WRDMS Entry Page.

For more information on the location types, the user can select the click for definitions link in the Map Controls box.

The Downloads section contains data downloads or information specific to the selected lease holder.

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Lease/Unit Summary Section 2.

The Lease/Unit Summary section in the top right corner of hte page exhibits a chart that quantifies the number of locations that have a specific status (e.g. Production) and cumulatively the amount of unreclaimed acres of those statuses.

For more information on each status, hovering the mouse over a status will display a pop-up box with a status definition.

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Reclamation Status Summary Section 3.

The Reclamation Status Summary chart is located below the Lease/Unit Summary on the right side of the page. It displays the selected lease holder’s statuses of reclamation, the number of features that have initiated that status, the total number of acres initiated in that status, the number of features meeting required standards in that status, and the total number of acres that have met the required standards for that reclamation status. The user can hover over each of the statuses to get its description.

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Threshold Tracking Section 4.

The Threshold Tracking table is located below the Lease/Operator Map on the left side of the page.

The WRDMS application utilizes the threshold and buffering concept to encourage operators to cluster drill as well as move the well to the production status quickly.

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Buffering of Disturbance Polygons

When a disturbance polygon is uploaded into the application (uploads are covered in a different section), a “buffer” polygon is created. This buffer is 200 meters extending from the perimeter of the disturbance polygon. This 200 meter buffer is calculated for each disturbance polygon, regardless of disturbance type (well pad, facility, pipeline, etc.)

Example of Buffer

As part of the upload process, calculations are made to identify the “potential” buffered disturbance acres that may be added to the specific lease. These calculations are made for each range type (Summer Range, Winter Range, etc.). The calculations take into account overlap between buffer areas so that the same acreage is not counted multiple times. In GIS terms, the disturbance buffers are “dissolved” into one polygon per range type.

The message on the planning page indicates that the disturbances have the potential for adding “X” number of acres to the threshold limit. This indicates the maximum the disturbances would add to the limit; however, because the disturbance buffers are not added to the threshold limits until specific actions are taken (i.e. construction begins). It’s possible that a disturbance may be in a “planned” phase for a period of time and not contribute to the threshold limit.

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Threshold Calculations

Threshold calculations are made for each leaseholder / range type combination. For each combination there is an acute disturbance calculation and a collective disturbance calculation. Depending on the status of the disturbance either the 200 meter buffer and corresponding area or the actual disturbance area is used in calculating the total disturbed area.

NOTE: If the disturbance is planned it is not included in the calculations.

The 200 meter buffer is used when the following conditions are met:

These disturbance criteria above are what make up the Acute threshold disturbance limit.

The actual disturbance footprint is used when the following conditions are met:

These disturbances are added to the Acute disturbance acres to form the Collective disturbance limit.

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Current Threshold Calculations

Summer Range and Winter Range Acute disturbances:Max of 10% of the lease/range type area

Summer Range and Winder Range Collective disturbances:

Max of 20% of the lease/range type area

Severe Winter Range, Winter Concentration Areas, Severe Winter Range/Winter Concentration area Acute disturbances:Max of 5% of the lease/range type area
Severe Winter Range, Winter Concentration Areas, Severe Winter Range/Winter Concentration area Collective disturbances:Max of 10% of the lease range type area

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Lease/Operator Location Summary Table Section 5.

The Lease/Operator Location Summary Table is located at the bottom of the page. It displays the most recent date the data was collected for each location of the specific lease holder. Locations can be filtered by selecting a specific location type, and options for location types are All, Well Pad, Road, Pipeline, Other, Facility, and Powerline.

The user can navigate to a specific location’s page by clicking on a location’s name. By clicking on a collection date, the user will be directed to the specific report. E.g. If the user selects the date in the “Last Spatial” column for pad101, the user will be directed to the
spatial report for that date and location.

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Operator Summary Page

From the  WRDMS Entry Page, select an operator from the Operator List or search for an operator using the Find box. Either option will navigate to the Operator Summary Page.

The Operator Summary Page displays uploaded data specific to the operator selected. This page provides a more detailed view of the operator’s activities and status of uploaded locations.

Operator Summary Page elements

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Operator Map Section 1.

The Operator Map functions the same as the map found on the WRDMS Entry Page; however, the spatial data displayed on the Operator Map is specific to the operator chosen.

For more information on the location types, the user can select the click for definitions link in the Map Controls box. As well, the user may turn on or off different map layer features from the Map Controls.

The Downloads section is below the Map Controls box, and contains downloads for information specific only to this operator.

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Operator Summary Section 2.

The Operator Summary section is in the top right corner of the page and exhibits a chart that quantifies the number of locations that have a specific status (e.g. Production) and cumulatively the amount of un-reclaimed acres of these statuses.

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Operator Location Summary Table Section 3.

The Location Summary Table displays the most recent date the data was collected for each location. The user can navigate to a specific location’s page by clicking on a location’s name. By clicking on a collection date, the user will be directed to the specific report.

E.g. If the user selects the date in the “Last Spatial” column for “AAAAA”, the user will be directed to the spatial report for that date and location.

The Listing drop down menu, located above the Location Summary Table, allows the user to specify the types of locations to view. If an operator has a large number of pads, selecting a specific type of location can significantly reduce the locations listed in the table and provide a more manageable list to view.

The location details may be edited by clicking on the pencil icon on the right end of the location row.

Location Summary table

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Reclamation Status Summary Section 4.

The Reclamation Status Summary chart is located to the right of the map and below the Operator Summary box. It displays only the operator’s statuses of reclamation, the number of features that have initiated that status, the total number of acres initiated in that status, the number of features meeting required standards in that status, and the total number of acres that have met the required standards for that reclamation status. The user can hover the mouse over each of the statuses to get its description.

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Operator Summary Main Menu

From the  WRDMS Entry Pageselect an operator from the Operators list or search for an operator using the Find box to navigate to the Operator Summary Page.

The main menu across the top of the Operator Summary Page contains all of the necessary links to navigate the site and perform data entry activities. From this menu the user can:

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Location Entry Page

From the  WRDMS Entry Pageselect an operator from the Operators list or search for an operator using the Find box to navigate to the Operator Summary Page. Then select the name of a location in the Location Summary Table.

The Location Entry Page is a detailed view of the activities for a specific location. This page displays the spatial, photographs, documents, qualitative and quantitative data that have been uploaded into the application.

This page allows the user to edit data already entered into the application one record at a time as opposed to a batch upload. This is advantageous in the event data was erroneously entered for one or two specific fields of a report. Instead of performing a batch upload to replace all data the user selects the location with the incorrect data and fixes the specific fields.

Location Entry Page

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Navigation Section 1.

The Navigation box provides links to all the different activities performed on a pad and allows you to easily advance to the next or the previous location. The available links are:

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Location Status Section 2.

On the Location Entry Page, the Location Status box displays the location type, range site, status, reclamation status, latest spatial report, the amount of disturbed acres, the amount of reclaimed acres, +/- 8 trips to the pad per week, and a link to the BMP (Best Management Practices) answers. The location name, type, and range site can be edited by using the Pencil icon found in the upper right corner of the box.

The Status, Reclamation Status, and number of trips to the pad per week can be edited by clicking on the linked status (e.g. "construction"). BPM Answers can be edited by clicking the Show/Edit BMP Answers link. The BMP answers must be complete before the location's status can be changed to "production".

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Latest Belt Transect Section 3.

The Belft Transect area displays the most recent status report (Line-point Intercept, Qualitative) as well as the most recent belt transect that have been uploaded for a specific location. If there have been no status reports uploaded, the box for Status Reports will not be displayed and instead only the Belt Transect (Section 3) will display below the Location Status  (Section 2) box.

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Location Map Section 4.

The map displayed on the Location Entry Page presents the spatial data that has been uploaded for the specified site. A legend is displayed to describe each graphic on the map.

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Most Recent Documents Section 5.

The Most Recent Documents is located below the map, and this section displays the most current documents that have been uploaded to the location. Select the blue link to the right of the document title to view the document.

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Most Recent Photographs Section 6.

The Most Recent Photographs area is located below the Most Recent Documents section, and it  displays the most current photo collection that has been uploaded for the location. Each picture has edit tools in the upper left corner. The pencil icon allows the individual picture to be edited, and the red x allows the individual picture to be deleted.

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Pad History Section 7.

The box for the Pad History is located at the bottom of the Location Entry Page, below the Latest Belt Transect section. This is where events that happen to this location are recorded. The events include status change, new data uploads, etc...

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Adding and Editing a Location

From the  WRDMS Entry Pageselect an operator from the Operators list, or search for an operator using the Find box to navigate to the Operator Summary Page.

Adding a New Location

There are two different links that can be used to add a new location to the application.

Link 1

From the Operator Summary Page, select the New Location link in the main menu bar across the top of the page.

Adding new location information

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Link 2

From the Operator Summary Page, select the Upload Spatial Reports link. This link is used to upload spatial data (please see Batch Uploads section for detailed instructions). After selecting this link, a file can be chosen to upload.

Add location through files

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Editing a Location

From the  WRDMS Entry Pageselect an operator from the Operators list, or search for an operator using the Find box to navigate to the Operator Summary Page. The location edit tool is the pencil icon found at the end of each row in the Location Summary Table on the Operator Summary Page. This tool is used to edit the name, location type, and range site description.

Note: only managers can delete spatial data.

Once the appropriate changes are made, the user can select the Save button to save the changes or select the Cancel button to stop the edit process and discard changes.

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Changing the Ownership of a Pad

When a pad has changed ownership, the current operator of the pad needs to initiate the change. Below are the steps to follow to accomplish this.

transfer request message

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Uploading Individual Spatial Reports

From the  WRDMS Entry Pageselect an operator from the Operators list, or search for an operator using the Find box to navigate to the Operator Summary Page. Select the Date in the Last Spatial field for the particular location. Or, from the  WRDMS Entry Pageselect an operator from the Operators list, or search for an operator using the Find box to navigate to the Operator Summary Page. Select the Name of the location to navigate to the Location Entry Page.Select Spatial Reports from the Navigation box on the left side of the screen.

Spatial Reports

All spatial reports that have been uploaded into the application will appear in the box with the heading Spatial Reports. The report that is highlighted in red will appear on the right side of the screen.

If a spatial report doesn’t yet exist for a location, in place of the Spatial Reports Box there will be text indicating no spatial reports exist and provides a link for the user to add one.

Spatial Reports Box

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Spatial Data Rules

Following is a list of rules for uploading spatial polygons into the application. These rules are also included in the Spatial Template found on the WRDMS Entry Page.

General Shapefile Construction

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Associating Shapefile Records with Distured Areas

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Associating Shapefile Records with Reclaimed Areas

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Multiple Pads in the Same Shapefile

NOTE: The shapefile can contain other fields but these will NOT be imported.

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Uploading Spatial Data

Spatial reports can be entered individually using two different methods.

Method 1

Add a Spatial Report link location

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Method 2

From the Location Entry Page, select the Add Spatial Report link from the main menu bar across the top of the page, and follow the steps found in Method 1 above, starting at the second bullet point.

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Uploading, Editing and Deleting Individual Photographs

From the  WRDMS Entry Pageselect an operator from the Operators list, or search for an operator using the Find box to navigate to the Operator Summary Page. Select the Name of the location to navigate the Location Entry Page.

Uploading Photographs

There are three places from the Location Entry Page that the user can use to upload individual photo collections.

Places to upload individual photos

Link 1 and 2

Links 1 and 2 will take the user to the Add Photograph page for the specific location. Link 3 has an interim page that will be illustrated later.

Required Photo Fields

If more photos need uploaded, select the blue Add Photograph link in the upper right corner of the
Most Recent Photographs section of the page.

By selecting the Photographs link on the Location Entry Page, the user can view all the photo records that have been uploaded for the location.

Photos are grouped in 30 day intervals by Collection Date. The most recent photo record is highlighted
red in the Photograph Groups section of the page, and the photos are also displayed on the right. The user can select
the Magnifying Glass icon next to other records to view the photos in the Selected Photographs area.

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Link 3

If the location has no photos, selecting link 3 (highlighted above) will bring the user to the following page:

Link to uploading individual photos opt 3

Once the user selects the blue add one text, the page will direct to the Add Photograph Page. Follow the steps listed under Link 1 and 2 above.

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Editing and Deleting Uploaded Photographs

From the  WRDMS Entry Pageselect an operator from the Operators list, or search for an operator using the Find box to navigate to the Operator Summary Page. Select the Name of the location to navigate the Location Entry Page.

The most current photos can be edited and deleted from the Location Entry Page. To edit or delete older photos, the user must select the Photographs link from the Navigation box located on the left side of the page.

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Edit and Delete Most Recent Photographs

From the Location Entry Page, use the icons found in the upper left corner of each photo to edit or delete the photo.

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Edit and Delete Photographs

To edit any photo regardless of the collection date, select the Photographs link from the Navigation Box located on the left side of the Location Entry Page.

Photos are grouped into collections based on the collections date entered and edit tools can be found in the upper left corner of each photo. If more photos need to be added, the blue Add Photograph link is found in the upper right corner of the Selected Photograph box.

Editing photo properties

To edit photos one at a time:

To delete photos one at a time:

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Uploading, Editing and Deleting Individual Status Reports

From the  WRDMS Entry Pageselect an operator from the Operators list, or search for an operator using the Find box to navigate to the Operator Summary Page. Select the Name of the location to navigate the Location Entry Page. Select the Status Report link found in the Navigation box on the left side of the screen.

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Status Reports

Please see the Data Dictionaries section of the manual which provides the definitions for each field contained within the data forms.

From the Location Entry Page, the Status Reports link is found in the Navigation box on the left side of the screen. This link directs the user to the page that houses all of the status reports that have been uploaded into the system.

There are two different Status Reports a user must enter for each location

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Status Reports Box

All status reports that have been uploaded into the application will appear in the box with the heading Status Reports. The report that is highlighted in red will appear on the right side of the screen.

If a status report doesn't yet exist for a location, in place of the Status Reports box will be a text indicating no status reports exist. A link is provided for the user to add a status report.

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Status Report Edit Tools

Edit tools are found in the top right corner of the selected status report.

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Editing and Deleting Status Reports

From the  WRDMS Entry Pageselect an operator from the Operators list, or search for an operator using the Find box to navigate to the Operator Summary Page. Select the Name of the location to navigate the Location Entry Page.

Data Entry Error Message

If any required fields are left blank or the wrong data format is entered, a red error box will appear indicating the errors that have been encountered with the submission of a Status Report.

Data Entry Error Message

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Editing an Existing Line-point Intercept Report

There are many rules for entering data into the Top Canopy, Lower Canopy Layers, and Soil Surface fields. Please carefully read all bullet points to ensure the data is entered correctly.

Keeping the above rules in mind, these are the steps for editing and deleting status reports.

  1. Use the pencil icon to add/edit species that have been encountered along the transect. In all of the species selection pop up boxes, the user can either select the species by activating the drop down menu using the down arrow to the right of the field or start typing in the species name. The species list will auto-populate based on what the user types in this field.
    1. Top Canopy – this field must be filled out with either a species code or the word “NONE”. Selecting the pencil icon in the top canopy filed will activate the Upper Canopy Selection pop up box. The user can select a species from the drop down menu or select the NONE button to fill in the top canopy field.
    2. Lower Canopy Layers – up to 3 species codes can be entered for this layer. Duplicate species codes amongst the Lower Canopy Layers and the Top Canopy is NOT allowed: each column must contain a unique entry. Selecting the pencil icon in the lower canopy fields will activate the Lower Canopy Selection pop up box. The user can select from the Species field or the Layer field. If a species is selected from the Species field, the user must select the Add Species button to add the species to the form. The Layer field contains codes specific to the Lower Canopy Layers fields. If a code is selected from this field, the user must select the Add Layer button to add the code to the form.
    3. Soil Surface – this field can contain a species code or a code specific to the soil surface. A species code entered in the Top Canopy or the Lower Canopy Layers fields are allowed to be entered in the Soil Surface field. In this case duplicate species codes are permitted. Selecting the pencil icon in the Soil Surface fields will activate the Soil Surface Selection pop up box. The user can select from the Species field or the Soil Surface field. If a species is selected from the Species field, the user must select the Add Species button to add the species to the form. The Soil Surface field contains codes specific to the Soil Surface field. If a code is selected from this field, the user must select the Add Soil Surface button to add the code to the form.
  2. After all data has been entered, select the Save button to save the data or select Cancel button to stop the process. NOTE: ALL 150 points must contain data or an error indicating "the  highlighted fields need to be corrected" will occur. When data is missing from a point, the field will be outlined in red.

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Deleting an Existing Status Report

From the  WRDMS Entry Pageselect an operator from the Operators list, or search for an operator using the Find box to navigate to the Operator Summary Page. Select the Date in the Status Report column in the Location Summary Table for any location.

OR

From the  WRDMS Entry Pageselect an operator from the Operators list, or search for an operator using the Find box to navigate to the Operator Summary Page. Select the Name of the location to navigate the Location Entry Page. Select Status Reports from the Navigation box on the left side of the screen.

To edit or delete an existing Status Report, the user can use the edit tools found to the right at the end
of each row. Each row contains its own status report, and it does not need to be highlighted in red in order to edit.

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Batch Uploads

From the  WRDMS Entry Pageselect an operator from the Operators list, or search for an operator using the Find box to navigate to the Operator Summary Page.

Spatial Data Batch Uploads

The following is a list of rules to know in order to upload spatial polygons into the application. These rules are also included in the Spatial Template found on the WRDMS Entry Page.

General Shapefile Construction

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Associating Shapefile Records with Disturbed Areas

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Associating Shapefile Records with Reclaimed Areas

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Multiple Pads in the Same Shapefile

If a shapefile contains multiple pads, roads, pipelines, and other features, it can be batch uploaded as long as it follows these rules:

The Shapefile Data Dictionary (the attributes in the dbf) must conform to the following:

NOTE: The shapefile can contain other fields but these will NOT be imported.

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Uploading Batch Spatial Files


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Photograph Batch Uploads

Naming Conventions

Ensure the photos are named as <location name>_<direction as N, S, E, W, Close-up>

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Uploading Batch Photograph Files

From the  WRDMS Entry Pageselect an operator from the Operators list, or search for an operator using the Find box to navigate to the Operator Summary Page.

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Downloading Data Forms

Start on the  WRDMS Entry Page.

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Line-point Intercept Batch Upload

Line-point Intercept File Naming Convention

Each Line-point Intercept (LPI) data form needs to be named according to what has been entered into the site field within the data form. E.g. The text in the Site field is ANT 2-6; name the LPI form ANT_2-6.xls

NOTE: Do NOT leave any spaces in the file name; use an underscore (_) for spaces in the name.

There is no naming convention for zip files.

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Uploading Batch Line-point Intercept Files

From the  WRDMS Entry Pageselect an operator from the Operators list, or search for an operator using the Find box to navigate to the Operator Summary Page.

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Belt Transect Batch Upload

Belt Transect File Naming Convention

Each Belt Transect data form should be named according to what has been entered into the location field within the data form. E.g. The text in the location field is ANT 2-6; name for the Belt Transect form ANT_2-6.xls

NOTE: Do NOT leave any spaces in the file name; use and underscore (_) for spaces in the name.

There is no naming convention for the zip file.

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 Uploading Belt Transect Files

From the  WRDMS Entry Pageselect an operator from the Operators list, or search for an operator using the Find box to navigate to the Operator Summary Page.

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Batch Error Messages and Guidelines

All error messages will have the file name that the error is found in at the end of the message.

Errors and Messages Encountered on the Line-point Intercept Batch Upload

"Files must be a zip file"

"Operator not found at row: <row #>"

"Observer not found at row: <row #>"

"Site not found at row: <row #>"

"Transect Number not found at row: <row #>"

"Recorder not found at row: <row #>"

"Direction invalid at row: <row #>"

"Collection Date not found at row: <row #>"

"Duplicate Collection Date <day, date and time>"

Multiple line-point intercept stats reports can be uploaded for the same location on the same date as long as the transect numbers are different. The definition of a duplicate line-point intercept form is when the Site Name, Collection Date, and Transect # are the same between two or more status reports.

"Invalid species, duplicate species or invalid soil surface found at row: <row #>"

There are many rules for entering data into the Top Canopy, Lower Canopy Layers, and Soil Surface fields. Carefully read all the bullet points to ensure the data is entered correctly.

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Errors and Messages Encountered on the Belt Transect Batch Upload

All error messages will have the file name that the error is found in at the end of the message.

"File must be a zip file"

"Observer of Recorder not found at row <row #>"

"Location not found at row <row #>"

"Transect Number or Transect Direction not Found at Row: <row #>"

"Valid Date not Found at Row: <row #>"

"Duplicate Collection Date <day, date and time>"

Multiple belt transect status reports can be uploaded for the same location on the same date as long as the transect numbers are different. The definition of a duplicate belt transect form is when the Location, Date, and L – P transect number are the same between 2 or more belt transect status reports.

"Invalid Species <species code> found at row: <row #>"

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Data Dictionaries

Line-Point Intercept Data Dictionary

Operator –  The name of the operator
Observer – The individual who observes or “calls out” the data
Data Source – The company who provides the data (e.g. name of a contractor, business, etc.)
Site – The name of the well pad, road, pipeline, equipment area, etc.
Transect # – The number of a transect for a site (e.g. 1 of 1, 1 of 3, etc.)
Recorder – The individual who records / writes the observed/ called out data
Direction – The direction of a transect (numeric value)
Collection Date – The date the data was collected
Top Canopy – The first species the pin flag intercepts, if none is encountered, record NONE*
Lower Canopy Layers (Code 1 – 3) – The 2nd, 3rd and 4th species the pin flag intercepts, or herbaceous litter (L), woody litter (WL), etc. (>5 MM, ~1/4” diameter)*

*If a species is intercepted in the top canopy and a lower canopy, it is ONLY recorded in the top canopy. Similarly, if a species is intercepted in more than one of the lower canopy levels (i.e. code 1 – 3), it is only recorded in the first code where it intercepts. In other words, if a species is intercepted more than once in the top canopy, and any of the three lower canopy layers, it is recorded only in the first layer of intercept.

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Belt Transect Data Dictionary

Observer – The individual who observes or “calls out” the data
Location – The name of the well pad, road, pipeline, equipment area, etc.
L - P Transect Number – The line-point intercept transect number for a site (e.g. 1 of 1, 1 of 3, etc.)
Recorder – The individual who records / writes the observed/ called out data
Operator – The name of the operator
Transect Direction – The direction of a transect (numeric value)
Date – The date the data was collected
Species Code – The code of the species encountered
Individual Tally – Individual tick marks for every time the same species is encountered
Individual Count – The sum of the individual tally marks as a numeric value

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Examples: Completed Data Forms

Completed Line-Point Intercept Form

Completed Line-point intercept form

Completed Line-point Intercept Form part 2

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Line-point Intercept Data Formats Accepter per Field

Required Fields:

Operator: Alphanumeric

Observer: Alphanumeric

Site: Alphanumeric

Transect #: Alphanumeric

Recorder: Alphanumeric

Direction: Numeric range 0 – 359

Collection Date: mm/dd/yyy, will not accept any date prior to 01/01/1990

Top Canopy: Alphanumeric, only species codes and “NONE” accepted

Soil Surface: Alphanumeric, only species and soil surface codes accepted

Optional Fields:

Data Source: Alphanumeric

Lower Canopy Layers (Code 1-3): Alphanumeric, only species and layer codes accepted

Notes: Alphanumeric

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Completed Belt Transect Data Form


Completed Belt Transect Form

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Belt Transect Data Formats Accepter per Field

Required Fields

Observer: Alphanumeric

Location: Alphanumeric

L – P Transect Number: Alphanumeric

Recorder: Alphanumeric

Operator: Alphanumeric

Transect Direction: Numeric range 0 - 359

Date: mm/dd/yyyy, will not accept any date prior to 01/01/1990

Optional Fields

Species Code: Alphanumeric, only species codes accepted

Individual Tally: Alphanumeric

Individual Count: Numeric

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