Welcome to the NEW HabITS V5 Help Center 

**It is recommended that you use Google Chrome or Microsoft Edge as your internet browser when working in HabITS V5. Other internet browsers may not work properly.** 


NEW Troubleshooting and Data Entry Tips and Tricks (under construction)


Adding New Partners: Due to ongoing partners list standardization, please reach out to Sherri Mosley (Sherri_Mosley@fws.gov) for assistance in adding a new partner. 



***FY2022 HabITS V5 Recorded Training Webinars***

***FY2022 HabITS Training Schedule***




FY2021 HabITS V5 Recorded Training Webinars

FY2021 HabITS Training Schedule


FY2019 HabITS Training Schedule

FY2019 HabITS V5 Recorded Training Webinars


FY2018 Recorded Training Webinar - Map Editor and Creating Accomplishment Geometries

FY2017 HabITS V5 Recorded Training Webinars




HabITS V5 User Guide


Getting Started

This document is meant to be used as general guidance for using the HabITS application.  It provides a general introduction to the HabITS application in the first section with a focus on application access, navigation, and the data which may be found under separate modules within the application. 

ECOS Profile 

In order to access the HabITS application a user must first have an account with ECOS.

Login to Secure ECOS at https://ecos.fws.gov and supply the users AD credentials.  If the user has never established an account they will be asked to setup their profile at this time.  If they already have an ECOS account access the PROFILE page (under My Account) and verify their current profile.  If the user has switched stations recently it may not be accurate and they will need to submit a help desk ticket to have ECOS change their profile.

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Requesting HabITS Access

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Data Sharing Restrictions

HabITS is a robust database with quite a bit of data both historic and present.  There are many times that the programs work with other entities collaboratively.  The success of the Partners and Coastal Programs relies upon voluntary partnerships founded in trust.  As such, we cannot over emphasize the importance of protecting the privacy of our partners.  To the extent possible, any reports run or shared must have any landowner names and other sensitive information of private citizens and organizations removed.  Spatial data must be accompanied by a Data Sharing Agreement (Link to example agreement to be uploaded soon).

What's NEW in HabITS V5

Release Notes (link also found at the top of the HabITS Dashboard)

Advanced Mapper (5.11 Released )

New Report Interface (5.11 Released )

New Report Platform (5.11 Released )

Focus Area Module (5.11 Released )

Strategic Planning Module (5.12 Released)

Analysis Mapper (5.13 Released)

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HabITS V5 Training Videos and Webinars

Recorded HabITS Training #1 - New Biologists Webinar given by Sherri Mosley - May 10, 2022

Intro Training 1st Offering Training Webinar Time Stamps Document - This shows the time stamps in the recorded webinar where certain tasks occurred.

Recorded HabITS Training 2nd Offering - New Biologists Webinar given by Sherri Mosley - May 13, 2022

Intro Training 2nd Offering Training Webinar Time Stamps Document - This shows the time stamps in the recorded webinar where certain tasks occurred.

Recorded New Project Workflow; Species and Financials Webinar given by Sherri Mosley - June 2, 2022

Project Workflow Training Webinar Time Stamps Document - This shows the time stamps in the recorded webinar where certain tasks occurred.

Recorded Running Reports Webinar given by Sherri Mosley - June 16, 2022

Running Reports Training Webinar Time Stamps Document - This shows the time stamps in the recorded webinar where certain tasks occurred.


Recorded HabITS Training #1 - New Biologists Webinar given by Sherri Mosley - May 27, 2021

New Biologist Training Webinar Time Stamps Document - This shows the time stamps in the recorded webinar where certain tasks occurred.

Recorded New Project Workflow; Species and Financials Webinar given by Sherri Mosley - June 15, 2021

Recorded Mappers; Editor and Analysis Webinar given by Sherri Mosley - June 22, 2021

Recorded Running Reports Webinar given by Sherri Mosley - June 29, 2021

Recorded Technical Assistance Webinar given by Sherri Mosley - July 13, 2021

Recorded HabITS 101, New Biologist Training Webinar given by Sherri Mosley - May 29, 2019

Recorded HabITS Secretary Orders Webinar given by Sherri Mosley - June 5, 2019

Recorded HabITS Creating Multipolygon Accomplishments Webinar given by Sherri Mosley - June 19, 2019

Recorded HabITS Running Reports Webinar given by Sherri Mosley - June 19, 2019

Recorded HabITS New Functionality Webinar given by Sherri Mosley - July 10, 2019

Recorded HabITS V5 Map Editor and Creating Accomplishment Geometries Webinar given by Sherri Mosley - August 17, 2018***** From last year but still a good one to watch*****

Recorded HabITS V5 Reports Training Webinar given by Sherri Mosley - HabITS V5 Reports, running and searching - August 23, 2017

Recorded HabITS V5 Strategic Planning Activities Module Training Webinar given by Sherri Mosley - HabITS V5 SPA, searching and creating strategic plan activities, tracking targets - August 14, 2017 

HabITS Strategic Planning Activities Module Webinar Time Stamps Document  - This shows the time stamps in the recorded webinar where certain tasks occurred.

HabITS Strategic Planning Activities Power Point Presentation given by Sherri Mosley - August 14, 2017.

Recorded HabITS V5 Refresher Training Webinar given by Sherri Mosley - HabITS V5 refresher, advanced map editing and creating strategic plan activities - August 2, 2017 

HabITS Refresher Webinar Time Stamps Document  - This shows the time stamps in the recorded webinar where certain tasks occurred.

Recorded New Biologist Training Webinar given by Sherri Mosley - HabITS V5 overview, creating accomplishments and strategic plan activities - July 26, 2017

New Biologist Training Webinar Time Stamps Document - This shows the time stamps in the recorded webinar where certain tasks occurred.

R4 CP Training Presentation given by Bret Beasley - HabITS V5 update and training presentation - May 2017

These videos are older versions but still a good place to start if you have never really worked in HabITS V5.  They will familiarize you with the new V5.

Webinar given by Eric Rank - Basic work flow demonstration in the new HabITS V5 - July 2015

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HabITS Tutorials and Walkthroughs

How to Navigate HabITS V5

How to use the Feature Search Tutorial

How to Create a Mechanism

How to Create a Project

How to Create an Accomplishment

How to Create a Focus Area

How to Edit a Focus Area

How to Create a New Strategic Plan Activity

How to Create a New Technical Assistance Activity

How to View/Edit Strategic Plan Targets and Progress

How to Run a Basic Report

How to Run an Advanced Filtering Report

How to Run a Summary Report

How to Run a Custom Data Export

How to Create a Species List

How to Edit a Species List

How to View the Focus Area Progress Bar

How to Clip Wetlands From Uplands (or Vice Versa)


HabITS V5 User's Guide

Introduction to HabITS V5

How to use Tool Tips

More detailed definitions and domain values can be found by clicking the  icon within the HabITS V5 application.  Tool tips can be found anywhere a user would input data.  Anytime there are multiple choices for an entry the user can go to a domain value table for definitions on the possible selections.


HabITS Data Entry Guidance

Writing AWESOME HabITS Narratives

Why do we even need to write a narrative?

What NOT to include:

Elements of AWESOME Narratives

Be concise and try to use a narrative tone. It’s important to put the correct information in the correct spot so that in the future we can pull the information out in relevant reports.  If the same information is cut and pasted to each type of narrative, then it can potentially be a lot of information for the reader to wade through and it makes setting up automated reports more difficult.  For example, if in the future we just want a report with all of the description of our project partnerships in a given fiscal year for a specific region, State, field office or POC, we could easily pull the mechanism narratives. 

Mechanism Narratives

Mechanism narratives should describe the roles of your partnership, highlight responsibilities of your partnership, provide some context to the rationale/importance of the partnership, and briefly describe the partner.

Example Mechanism Narrative w/NGO:

This MOU is with the Big Watershed Land Conservancy (BWLC) which works with partners in the 5,000 acre Big Watershed to restore habitat and protect land by acquiring, holding, and enforcing easements.  We have worked with the BLWC since 2012 to protect and restore habitat for the small shiny fish, a federally endangered species endemic only to this watershed.   The BLWC is important to the success of our work in this watershed because they have the capacity to do landowner outreach, they leverage money for restoration projects, and provide assistance to landowners interested in placing an easement on their lands.  BWLC also secured a NFWF grant for restoration and protection work that will be used to cost share on this project.  Our role in this partnership is to provide matching program funding, as well as project design and implementation assistance. 

Example Mechanism Narrative w/ Landowner:

This Landowner Agreement is for 10 years on the landowner’s 70 acre property in Suffolk County in the Little Grass Watershed.  The landowner is working with NRCS on a WRP easement and wanted us to assist on planning and implementing a restoration project to benefit waterfowl on his property.  We are also providing cost share for this project with the landowner covering 50% project cost for the waterfowl restoration portion.

Project Narratives 

Project narratives should describe the project in general, its importance, the biological benefits, and the initiatives it addresses. Additionally, project narratives: 


Example Project Narrative

This project consisted of establishing a 5 acre warm-season grass and forb prairie with firebreaks by converting a previously cropped fallow sand ridge. Site preparation consisted of one glyphosate herbicide application prior to planting. The site was planted by no-till warm-season grass drill in the spring of 2013. The species that were planted include little bluestem, side-oats grama, Indian grass and Canada wild rye plus 10 forbs. (Species list in project file.) The conversion of the site to warm-season grasses and forbs will provide nesting habitat for migratory song birds such as eastern meadowlarks and dickcissels.
 

The Partners biologist assessed the site, developed the restoration plan, reviewed the seed mix species, and oversaw completion of the project. The PFW program also purchased the seed. The project site is adjacent to a Big Polygon State Fish & Wildlife Area and a local community college which will be using this area as a living classroom.  Interpretive signs will be installed and students will have the opportunity to assist in monitoring projects.  This supports the Department’s America’s Great Outdoors’ Youth Initiative. The project is also in the Awesome Habitat Focus Area which as the highest diversity of grassland songbirds and rare plants in the Big Polygon State. 

 

Accomplishment Narratives 

When the Project involves different performance habitat types (wetland, upland, in-stream, shoreline, etc), different types of treatments, or is multiyear, it may be necessary to include accomplishments narratives to describe the details of the specific accomplishment, especially if each accomplishment addresses different species, different service priorities, different economic/community/youth benefits, etc.

 

Example Accomplishment Narrative #1

This accomplishment involved the restoration of a wetland at the Awesome Landowner Project Site.  The Coastal Program Biologist designed the restoration project, secured the regulatory permits, and oversaw the application of glyphosate to treat invasive species and the removal of excess woody vegetation to help control water and shade levels which will directly benefit Bog Turtles which are a federally listed species in this northern population.  The Local Boy Scout Troops provided much needed man power to hand remove woody vegetation in the winter while the wetland was frozen to prevent soil disturbance. 


Example Accomplishment Narrative #2

Adjacent to the wetland restoration at the Awesome Landowner Project Site, the Coastal Program also installed 20 acres of native warm season grassland to benefit grassland song birds including Grasshopper Sparrows and Dickcissels.  The project biologist designed the plan for the grassland including choosing the native seed mix and the density, and then supervised the site preparation and planting of the seeds.  A local University professor will be using the area as a research site for his field course “Cool Birds you see from far away with binoculars.” This supports the Department’s America’s Great Outdoors’ Youth Initiative. 

 























Strategic Planning Module

Search Feature

PRINTABLE TUTORIAL; Feature Search **NEW**

Click here to see the Search Feature Tutorial under the Habitat Improvement Module.

Creating a New Strategic Plan Activity

PRINTABLE TUTORIAL; Creating_Strategic_Plan_Activity_V5 **NEW**

1. Start from the HabITS dashboard and click the Strategic Planning module, then click Create a New Strategic Plan Activity under Strategic Plans.


2. Populate the fields in the Properties tab. Note - the Activities box will appear once the Activity Type is selected and will be either hours or numbers, depending on the Activity Type.


3. After entering all of your information click the Save button at the bottom of your screen.


4. After clicking Save you should see a green splash banner (for just a second or two) saying your Activity was saved successfully. You will see a new Files tab next to the Properties tab allowing you to add Files. Proceed by adding files as demonstrated in the How-To Create a Mechanism in HabITS V5 tutorial. Then click Save.


Strategic Plan Targets and Progress

PRINTABLE TUTORIAL; Strategic_Plan_Targets_Progress_V5 **NEW**

1. Start from the HabITS Dashboard page by going to the Strategic Planning module, and select Strategic Plan Targets and Progress.


2. Select the Plan Generation, Program, and Region for the Strategic Plan Goal that you want to edit, then click Submit.


3. Select the Target box under each Goal that you want to edit and click Save. Also displayed are the Actual metrics set for the selected Strategic Plan set by the Regional Coordinator.


4. After clicking save you should see a green splash banner (for just a second or two) saying the Region Measures was saved successfully.


Creating a New Technical Assistance Activity

PRINTABLE TUTORIAL; Creating_Technical Assistance_Activity_V5 **NEW**

1. Start from the HabITS dashboard and click the Strategic Planning module, then click Create a New Technical Assistance Activity under Technical Assistance.


2. Populate the fields in the Properties tab.


3. The Activity Type is pre-selected for Goal 1 Conserve Habitat – Technical Assistance. Enter the total number of hours spent on the activity.


4. After entering all of your information click the Save button at the bottom of your screen.


5. After clicking Save you should see a green splash banner (for just a second or two) saying your Activity was saved successfully. You will see a new Files tab next to the Properties tab allowing you to add Files. Proceed by adding files as demonstrated in the How-To Create a Mechanism in HabITS V5 tutorial. Then click Save.



Program Goals and Minimum Metrics


GOAL 1 - Conserve Habitat


*Habitat Improvement: Entered in HabITS


*Technical Assistance: Entered as a Strategic Planning Activity, calculated from those activities.




GOAL 2 - Broaden & Strengthen Partnerships


*Annual Partnerships: Derived from HabITS entries


*Annual Private Landowner Agreements: Derived from HabITS entries


*Percent Leveraged for Projects: Derived from HabITS entries


*Number of Other Activities to Strengthen Partnerships: Entered as a Strategic Planning Activity, calculated from those activities.




GOAL 3 - Improve Info Sharing & Communications


*Activities that Connect Youth to Nature: Entered as a Strategic Planning Activity, calculated from those activities.


*Congressional Outreach Activities: Entered as a Strategic Planning Activity, calculated from those activities.


*Number of Other Staff Hours spent on Communications Activities: Entered as a Strategic Planning Activity, calculated from those activities.




GOAL 4 - Enhance our Workforce


*Annual Number of Staff Hours spent on Professional Development or Training: Entered as a Strategic Planning Activity, calculated from those activities.


*Number of Other Staff Hours spent on Enhancing the Workforce: Entered as a Strategic Planning Activity, calculated from those activities.




GOAL 5 - Increase Accountability


*100% of Projects have Completed Level 1 Monitoring: Implementation & Compliance: Derived from the Monitoring Tab at the Project Level


*Number of Other Staff Hours spent on Accountability: Entered as a Strategic Planning Activity, calculated from those activities.


*Produce or Publish an Annual Accomplishment Report: Entered as a Strategic Planning Activity, calculated from those activities.




Strategic Plan Activities

Creating a Strategic Plan Activity

Strategic Plan Targeting


 

Advanced Mapper

Uploading Shapefiles

Digitizing Shapefiles

Advanced Geometry Editing

Tips and Tricks

Preparing Spatial Data

How-To Create and Package Spatial Data in ArcGIS for Uploading in HabITS V5

Troubleshooting

Common Errors




 


Other Pages

 

PFW/CP Staff Point of Contact Information Link:

National Contacts

Directory of all PFW/CP staff

Financial Assistance (FA) Guidance Links:

FY2017 End of Year QA/QC Documents: